Accounting Operations Specialist

Job Description:

Purpose
The Accounting Operations Specialist plays a key role in supporting the day-to-day financial operations of the organization. This position is responsible for coordinating distributor order processing, inventory-related transactions, accounts receivable activities, and accounts payable functions. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining accuracy and providing exceptional internal and external customer service.

Key responsibilities and accountabilities
Order Management & Inventory Support
•  Process distributor purchase orders and generate order confirmations in NetSuite.
•  Coordinate order fulfillment and shipping activities with third-party warehouse partners.
•  Support inventory-related transactions and ensure accurate order documentation.
•  Verify pricing, discounts, and order details to ensure compliance with company policies and distributor agreements.

Accounts Receivable
•  Generate and distribute customer invoices accurately and timely.
•  Assist with the daily application of cash receipts.
•  Monitor accounts receivable aging and distribute customer statements.
•  Follow up on past-due balances and assist with collection efforts.

Accounts Payable
•  Assist with processing vendor invoices, including distributor chargebacks and operating expenses.
•  Review invoices for accuracy, coding, approvals, and supporting documentation.
•  Prepare and support weekly payment runs.

Core Competencie
•  Attention to Detail
•  Organization and Time Management
•  Multi-Tasking and Prioritization
•  Pricing and Discount Verification
•  ERP and Accounting Systems Proficiency
•  Accounts Payable and Accounts Receivable Knowledge
•  Problem Solving and Analytical Thinking
•  Cross-Functional Collaboration
•  Written and Verbal Communication

Requirements
Proficiency in Microsoft Office Suite, particularly Excel.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Excellent verbal and written communication skills.
Ability to handle confidential and sensitive information with discretion.
Preferred
•  Bachelor's degree in Accounting, Finance, or a related field.
•  Winery, beverage alcohol, consumer packaged goods, or distribution industry experience.
•  Experience with NetSuite or similar ERP systems.
•  Advanced Excel skills, including pivot tables, lookup functions, and data analysis.

Physical Requirements
•  Ability to remain seated and work at a computer for extended periods.
•  Ability to occasionally stand, walk, and move materials throughout the office environment.
•  Ability to perform repetitive keyboard and computer tasks.

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