Administrative Assistant III

Airswift is seeking an Administrative Assistant III to support a major client in Borger, TX for a 7 months contract.

Job Requirements:
• Legally authorized to work in the job posting country
• Possess a valid driver's license
• • Must be willing and able, with or without reasonable accommodation, to comply with the following:
• Travel up to 5% (local travel for office suppliers, lunch pick-ups, etc)
• Operate company vehicle on site premises and/or public roads up to 10%
• Work extended hours, which may include evenings, weekends, and holidays, and perform occasional duties.
• Transport articles up to 50 pounds
• Wear fire retardant clothing and personal protective equipment.
• High School Diploma or GED equivalent



What Makes You Stand Out - Preferred
• 3-5 years of administrative experience
• Working knowledge of Microsoft Suites (Outlook, Word, Excel, PowerPoint, SharePoint)
• Excellent written and verbal communication skills
• Excellent organizational and time management skills
• Ability to work independently and handle multiple tasks simultaneously
• High level of discretion and confidentiality
• SAP experience although can be trained for the right candidate.



Job Responsibilities:
• Maintain Maintenance Director's Calendar Maintain Maintenance Supervision Vacation Calendar
• Maintain RMWP Recurring Meeting Schedule and Calendar Arrange lunches and training classes as required for the Maintenance Department
• Arrange anniversary and retirement celebrations for the Maintenance Department Arrange travel as needed for the Maintenance Department
• Manage office supplies for Maintenance Department Satellite Shops
• Manage office needs (IT requests, facilities work requests, etc.) for Maintenance Department and Satellite Shops
• Maintain and update Maintenance Dashboards and Metrics Reports
• Oversee and Maintain Document Retention and Management (DRM) for Routine Maintenance documents and file locations
• Update daily schedule delay codes in SAP, daily Maintain Planning and Scheduling Staff meeting minutes
• Backfill for Contract Management Data Analyst as needed
• Assist Contract Management Data Analyst as needed with annual standing work order creation and purchase order requisitions
• Perform other tasks as assigned by supervisor

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