Supervisor, Facilities Management

Details

Open Date 10/23/2026

Requisition Number PRN46657B

Job Title Facilities Management

Working Title Supervisor, Facilities Management

Career Progression Track M00

Track Level M1 - Supervisor

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday, 7:30 AM to 4:00 PM. This position is responsible for participating in the on‑call rotation and responding to after‑hours emergencies as needed.

VP Area President

Department 01752 - HEALTH SCIENCES DISTRICT

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $60,000-75,000

Close Date 01/23/2027

Priority Review Date (Note - Posting may close at any time)

Job Summary

Facilities Management

Direct/Manage/Supervise the overall operation and maintenance of building, equipment, and grounds. Maintain compliance with all procedures, policies, and regulations and ensure timely response to regulatory issues and inspection findings. Plan facilities’ organizational structure to accommodate growth and change in priorities. Determine needs for equipment leases, purchases, and services. Negotiate contracts with vendors and maintain vendor relationships. Ensure that projects meet specifications and budgets. Ensure that necessary licenses and permits are obtained. May act as liaison to leasing and property management organizations and planning commissions. May also be responsible for facilities’ security, in the absence of dedicated security staff. Coordinate and lead daily team activities. May spend a portion of time performing the work of those they supervise. Assist with management decisions and activities. Working knowledge of team function within the organization.

Responsibilities

Responsibilities

Oversees the maintenance and operation of research, laboratory, and support facilities, including Mechanical, Electrical, Plumbing ( MEP ), HVAC , Building Automation Systems, and other specialized infrastructure that supports research activities. Responsible for supervising MEPstaff, overseeing vendors and service contracts, coordinating repairs, developing preventive maintenance programs, and overseeing maintenance budgets. Ensures critical building systems operate reliably to support research, laboratory, teaching, and administrative functions while maintaining compliance with applicable regulations, safety standards, University policies, and operational requirements.

Key Responsibilities:

Staff Supervision

• Hire, train, supervise, and evaluate MEP staff.
• Supervise employee performance, including coaching, accountability, and disciplinary actions.
• Oversee payroll, leave requests, and absence management.
• Develop and maintain staff schedules, including on-call rotations, overtime, and emergency response coverage.
• Ensure employees receive required training and maintain necessary certifications.
• Monitor work quality and ensure maintenance activities are completed safely and effectively.

Customer Service

• Serve as the primary point of contact for building occupants, researchers, laboratory managers, and department administrators regarding maintenance and operational concerns.
• Build and maintain strong working relationships with faculty, staff, researchers, Environmental Health & Safety ( EHS ), and other stakeholders.
• Collaborate with University departments, project managers, and contractors on maintenance and construction projects.
• Conduct regular building inspections to ensure maintenance standards and customer expectations are met.
• Meet regularly with customers to understand operational needs and identify opportunities for improvement.
• Communicate planned outages, shutdowns, and maintenance activities that may affect research or building operations.
• Coordinate maintenance activities to minimize disruptions to research, laboratory, and teaching activities.

Contract Oversight

• Oversee maintenance and service contracts for specialized equipment and systems.
• Coordinate and oversee work performed by vendors, contractors, and service providers.
• Ensure contractor work meets University standards, safety requirements, and contract expectations.
• Monitor contract performance, costs, and deliverables.
• Maintain accurate records of contracts, vendor activities, inspections, and maintenance documentation.
• Ensure contracts comply with University, regulatory, and safety requirements.

Operational Responsibilities

• Coordinate preventive, corrective, and emergency maintenance activities for building systems and research infrastructure.
• Ensure timely completion of preventive maintenance (PM) and corrective maintenance (CM) work.
• Oversee maintenance and repair of specialized research infrastructure, including laboratory HVAC systems, exhaust systems, fume hoods, vacuum systems, compressed air systems, specialty water systems, emergency power systems, and building automation controls.
• Monitor the condition and reliability of critical building systems that support research operations.
• Develop and implement maintenance strategies that improve equipment reliability and reduce downtime.
• Coordinate planned shutdowns and maintenance activities to minimize impacts to research and laboratory operations.
• Oversee maintenance budgets, including labor, materials, equipment, contracted services, and specialized research systems.
• Ensure compliance with applicable codes, regulations, safety standards, laboratory requirements, and University policies.
• Partner with EHS and laboratory personnel to support safe and compliant research environments.
• Monitor operational risks and identify issues that could affect research activities, life safety, or building operations.
• Assist with capital improvement planning, deferred maintenance projects, and equipment replacement strategies.
• Review maintenance metrics, work order performance, and equipment reliability to improve operational efficiency.
• Support emergency response and recovery efforts for critical facility systems.
• Assist and provide coverage for peers as needed.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Supervisor, Facilities Management: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.

Preferences

• Bachelor’s degree in a related field (Facilities Management, Engineering, etc.) or equivalent experience
• Proven experience in facilities management, including supervision, budgeting, and project coordination
• Strong technical knowledge of custodial and landscaping maintenance
• Excellent communication, interpersonal, and problem solving skills
• Ability to work independently and as part of a team
• Experience with building automation systems and CMMS (Computerized Maintenance Management Systems)
• Knowledge of relevant codes and regulations
• Experience working in research laboratory environments
• Experience working in facilities that include anatomical donation or other sensitive program areas

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at View phone number on click.appcast.io for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at View phone number on click.appcast.io or View phone number on click.appcast.io or University Human Resource Management at View phone number on click.appcast.io if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .
Online reports may be submitted at

** report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security‑related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

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