Assistant Project Manager

Job Description

Job Description

Position Summary : 

The Assistant Project Manager (APM) plays a key support role on the project management team, working closely with Project Managers and Superintendents to ensure the successful execution of each project. The APM contributes to initial project start up, budget and schedule tracking, subcontractor coordination, documentation, and quality control. As projects near completion, the APM also assists with punch list execution and project closeout activities.

Basic Responsibilities :

Project Support and Coordination

• Assist Project Manager in the day-to-day coordination of assigned projects.
• Support preconstruction activities such as permit tracking, subcontractor buyout, and contract execution.
• Document meeting minutes for both subcontractor meetings and internal team meetings
• Help maintain and monitor the project schedule in collaboration with the Superintendent.
• Maintain project logs, including RFIs, submittals, subcontracts, purchase orders, and material deliveries.
• Provide updates, status and completion, to Project Manager on all requested activities.
• Assist in collecting and reviewing SOV’s from Subcontractors and vendors
• Maintain project plans, samples and other submittals.

Communication & Documentation

• Build strong relationships with subcontractors, consultants, clients and municipalities. Earn customer/client trust and satisfaction.

• Assist with project OAC meetings including prepare meeting agendas and take detailed meeting minutes.
• Maintain effective communication with owners, design teams, vendors, and subcontractors.
• Ensure all documentation is current and filed according to project standards.
• Track and update change orders, PCO’s and PCCO’s

• Compile updated information/photos of project progress each month for monthly reports for clients
• Work closely with the Project Administrator in obtaining all necessary information to process subcontracts, PO’s and change orders.

Budget & Financial Tracking

• Help review subcontractor invoices and support monthly owner billing process.
• Track and log potential change orders and verify backup documentation.
• Assist in maintaining budget and monthly cost reports with PM oversight.

Field Support & Quality Control

• Coordinate with field team to ensure timely resolution of RFIs and submittals.
• Visit job sites regularly to support quality assurance, monitor progress, and support safety compliance.
• Maintain daily logs or field reports as needed.
• Assist in Owner Walks and Owner acceptance
• Assist with unit and clubhouse punch list
• Assist with project close-out tasks

Required Experience:

• 2+ years construction management experience required
• Degree in construction management, civil engineering or related field preferred
• Multifamily Construction experience preferred
• Proficiency in Microsoft Office Suite, especially Excel
• Experience using Procore or another construction project management software
• Strong written and verbal communication skills.
• Excellent time-management and organizational skills
• Ability to manage multiple priorities and meet deadlines.
• Team-oriented mindset with a proactive approach to problem-solving.
• High level of accountability and attention to detail.
• Ability to read and interpret construction drawings and specifications

Career Path:

This position is designed as a growth role with a clear path to Project Manager and beyond. High-performing APMs may be considered for PM promotion based on project performance, leadership ability, and initiative. Must be in an APM role for 2-4 years minimum to be promoted to a PM.