Nursing Scheduler

Heritage Pointe of Fort Wayne is seeking an experienced Nursing Scheduler.

Mission Statement

Senior communities of care inspiring mind, body, and soul.

General Statement of Duties

The Nursing Scheduler is to maintain a viable staff schedule that will cover staffing requirements for the building 24hrs/day, 7 days/week while working within the budget set for the facility.


Essential Job Functions

1. Completes and posts the daily schedule.
2. Posts the federal required Staffing Schedule for the day.
3. Adheres to Heritage Pointe of Fort Wayne scheduling standards, scheduling software utilization and best practices.
4. Completes a 2-week work schedule for nursing staff and post in advance.
5. Maintain and post all staffing needs for the current and up-coming schedules.
6. Review and approve time sheets by nursing employees before submitting to payroll.
7. Approves/denies requests for time off and Employee Trade Slips.
8. Monitors attendance, including tardies and employees' clock in/out times.
9. Maintain accurate and up-to-date attendance point totals for all nursing employees in Attendance Record Book and ensures all attendance write-ups given in a timely manner to ADON/DON to address.
10. Maintains consistency when enforcing the Attendance Policy and rules.
11. Communicates staffing needs to HR for advertising facility nursing needs.
12. Set-up new hires training and routine schedules.
13. Maintain current nursing staff telephone numbers and emails.
14. Maintain and post to the SQUARE APP-a way to communicate with all nursing staff.
15. Demonstrates good judgement and reasoning when solving problems.
16. Maintains confidentiality where appropriate.
17. Maintains a clean, well-kept work area.
18. Attends in-services as required.
19. Consistently acts as a customer service representative for the building as well as the corporation.
20. Complete Daily Staffing Sheet and posted in clear/readable format and in a prominent display readily accessible to residents and visitors.
21. Central Supply Duties:
    • Ordering and maintaining medical supplies.
    • Stocking unit storage areas

Job Qualifications

1. Minimum 1 year scheduling experience in long term care.
2. Knowledge of computer systems.
3. Ability to communicate clearly, verbally, and in writing in a business-like manner.
4. Ability to establish and maintain effective working relationships.
5. Detail oriented and well organized.

Physical Requirements

1. Ability to stand, walk, bend, lift, and carry items weighing up at least 25 lbs.
2. Must be able to perform repetitive tasks and maintain focus in a busy setting.

Expectations of All Employees

1. Support the organization's mission and vision.
2. Maintain confidentiality.
3. Follow HIPAA guidelines.
4. Participate in mandatory in-service training and required meetings.
5. Adhere to safety measures such as infection control and handwashing, follow fire, tornado, emergency, and other safety policies and procedures.
6. Maintain professional conduct and positive communication with team members, residents, families, and visitors.
7. Flexibility for other tasks and duties as assigned.

Note

The statements contained herein are intended to describe the general nature and level of work being performed and are not to be construed as an exhaustive list of responsibilities, duties, or skills required of personnel. Furthermore, this job description does not establish a contract for employment and is subject to change at the discretion of the employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.