Legal Administrative Officer

Legal Administrative Officer

Under the direction and supervision of the General Counsel or the Corporate Governance Officer, the Legal Administrative Officer supports the Legal and Corporate Affairs Department in the areas of corporate governance, entity management and corporate transactions, working closely with executive management and the Board of Directors.

Essential functions include:

• Aid in preparing board meeting materials and keeping corporate records (including minute books) for the Bank and its affiliates; create meeting timelines, prepare and distribute meeting notification, correspondence, and agenda materials.
• Provide administrative support to the Board of Directors by scheduling meetings, arranging travel, planning and executing events (such as business luncheons or dinners), preparing reports and data, and maintaining meeting files, records, and correspondence.
• Manage daily departmental operations such as scheduling, file and document administration, general administrative support, prepare reports, and compliance with company policies.
• Oversee billing and invoice processing functions, including data entry, approval routing, tracking, database maintenance, and resolving payment inquiries.
• Generate correspondence, reports, and memoranda; update litigation reports; review and route incoming correspondence and legal process; prepare drafts for outgoing communications.
• Collaborate with legal team members on special projects and initiatives as assigned.

Qualifications include:

• Education: Bachelor's Degree.
• Experience: Minimum 3 - 5 years of experience in legal administration with a law firm or in-house, or experience in a high-level administrative support position required.
• Skills/Ability: Bilingual in Chinese (Mandarin or Cantonese) preferred. Detail oriented, thorough, conscientious, hardworking, flexible, and diligent. Ability to handle multiple projects at one time, to timely follow up on pending matters, and work in a fast-paced environment independently and as a team player. Excellent organization skills, with a strong ability to review and organize voluminous documents and information. A quick study, proactive, and able to think independently, not afraid to ask questions or make suggestions. Excellent interpersonal and communication skills. Discreet with confidential information. Strong capability to prevent and spot errors.

Pay is $33.65 – $43.27 / hour, determined based on job-related knowledge, skills, experience, and location. This position may be eligible for a discretionary bonus.

Cathay Bank offers its full-time employees a competitive benefits package which is a significant part of their total compensation. It is our goal to provide employees with a comprehensive benefits package to fit their needs which includes, coverage for medical insurance, dental insurance, vision insurance, life insurance, long-term disability insurance, and flexible spending accounts (FSAs), health saving account (HSA) with company contributions, voluntary coverages, and 401(k).

Cathay Bank is an Equal Opportunity and Affirmative Action Employer. We welcome applications for employment from all qualified candidates, regardless of race, color, ethnicity, ancestry, citizenship, gender, national origin, religion, age, sex (including pregnancy and related medical conditions, childbirth and breastfeeding), reproductive health decision-making, sexual orientation, gender identity and expression, genetic information or characteristics, disability or medical condition, military status or status as a protected veteran, or any other status protected by applicable law.