Project Analyst

Role Description

The Project Analyst provides functional support to IEO operational processes, including general administration, procurement, and finances. The Project Analyst promotes a client-focused, quality, and results-oriented approach in the Unit.

The specific tasks include, but are not limited to, the following:

• Provides efficient operational support to operationalize IEO’s strategies in conformity with UNDP policies and procedures.
• Contributes to maintaining full compliance of operational processes according to UN/UNDP rules, regulations, policies, and strategies; effectively implements the Internal Control Framework.
• Interacts with the services clusters and Treasury to ensure that payment processes are in accordance with the committed KPIs.
• Supports the Supervisor in preparing reports for external stakeholders.
• Supports the Finance Associate in preparing and/or presenting reports in the IEO, in collaboration with the rest of the Operational Team.
• Backs up the Finance Associate to prepare and submit non-PO invoices when needed.
• Collaborates with the Finance Associate to update the monthly payment distribution datasheet to monitor the annual allocation execution.
• Backs up the Travel arrangers to support Staff Members with non-travel related F10 submissions.
• Works as a member of the operations team to support the efficient and effective execution of evaluation activities included in the executive board-approved annual work plan.
• Contributes to the financial design to support regionalization.
• Supports the Finance Associate in preparing the regional budgets for the office and projects and their implementation monitoring.
• Backs up the Finance Associate, organizing and inputting budget processes in Quantum when needed.
• Backs up the Finance Associate to extract, analyze, and take timely corrective actions on PO and non-PO invoices with budget check errors and other problems.
• Contributes to the preparation and presentation of reports on Finances in the IEO, in collaboration with the rest of the Operational Team.
• Supports UNEG’s Secretariat by designing actions to support the Working Groups operational requests.
• Transfers procurement and HR requests to the corresponding Focal points in the IEO’s Operations team.
• Prepares, inputs, monitors, and periodically reports on the UNEG Budget to the UNEG Treasurer and Secretariat.
• Prepares, inputs, and follows up payments instructed by UNEG supporting the UNEG secretariat.
• As Travel arranger, supports UNEG requested working missions.
• Liaises with the Operations team to create and support Suppliers working for UNEG.
• Conducts and presents data analytics based on UNEG-related information extracted from the ERP.
• Follows up with the UNEG secretariat to process annual contribution agreements.
• Supports the organization of IEO organizational events in terms of payments.
• Supports IEO in its overall office administration needed including coordination of deliveries and office purchases.
• Organizes training for the operations and evaluation staff on finances or other operational areas as needed.
• Contributes to the synthesis of lessons learned and best practices in operational areas, especially in finances, procurement, and personnel support.
• Performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Qualifications

• Advanced university degree (master’s degree or equivalent) in Business Administration, Public Administration, or other relevant areas is required.
• A first-level university degree (Bachelor’s degree) in the areas mentioned above in combination with additional 2 years of qualifying experience will be given due consideration in lieu of Master’s degree.

Requirements

• Applicants with Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.
• Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience at the national or international level in providing operational support to international programs.
• Experience in using computer and office software packages, web-based data management systems; Microsoft Office Word, Advanced Excel, PowerPoint, TEAMS, SharePoint.
• Experience using ERPs.
• Prior operational work experience at UNDP and/or UN Agency.
• Demonstrated experience in handling time-bound large projects.
• Demonstrated experience in customer service-related areas.
• Experience and knowledge of UNDP’s administrative, financial and operations processes, rules and regulations, including procurement.

Benefits

• Fluency in English is required.
• Working knowledge of Spanish or French is advantageous.

Company Description

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and encourages qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination, and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.