Automotive Biller

We are seeking an experienced and detail-oriented Automotive Biller to join our dealership team. Our work address is, The Acura of Valley Stream car dealership, located 881 Sunrise Hwy, Lynbrook NY 11563. In this role, you will manage all financial and administrative aspects of vehicle sales transactions, ensuring seamless processing from sales contract to final registration. The ideal candidate possesses deep expertise in New York State DMV regulations, electronic titling and verification systems, and strict compliance record-keeping. Key Responsibilities DMV & Electronic Verification Operations NYS DMV Processing: Prepare, verify, and submit all paperwork required for new and used vehicle registrations, titles, and transfers in full accordance with New York State Department of Motor Vehicles regulations. Electronic Verification: Utilize the Electronic Vehicle Registration (EVR) / VERIFI systems (and state-approved third-party vendors such as Dealertrack or CVR) to process online registrations, issue temporary plates, and perform real-time verification of vehicle data. DMV Compliance & Verification: Perform pre-submission audits to verify lienholder details, buyer identification, sales tax exemptions, and registration accuracy, preventing delays and penalties. Inventory & Plate Management: Maintain strict inventory logs for temporary tags, license plates, and DMV decals; reconcile state fee statements regularly. Financial Billing & Deal Accounting Deal Costing & Postings: Review sales contracts (F&I packages), verify profit margins, post sales transactions into the Dealership Management System (DMS), and calculate sales tax correctly. Lien & Title Clearance: Clear prior liens on trade-ins, process payoff checks, and request duplicate titles when necessary. Reconciliations: Reconcile billing accounts, schedules, and DMV fee ledger accounts to ensure all fees collected match actual state costs. Compliance, Auditing & Record-Keeping Document Auditing: Audit deal jackets for complete documentation, required customer signatures, lender approvals, and mandatory disclosure forms prior to closing out the file. Records Maintenance: Organize and maintain physical and electronic archives for deal files and DMV records in strict compliance with federal, state, and dealership document retention policies. Audit Readiness: Assist management with internal compliance reviews and external audits conducted by the NYS DMV or banking/lending institutions. Qualifications & Skills Experience: Minimum 23 years of automotive billing or title/DMV processing experience within an automotive dealership. NYS DMV Expertise: In-depth working knowledge of NYS DMV guidelines, forms (e.g., MV-82, MV-50, DTF-802), and title processing requirements. Tech Proficiency: Proven experience with electronic verification and titling systems (EVR, VERIFI, Dealertrack, CVR) and major dealership software (CDK Drive, Reynolds & Reynolds, or Cox Automotive). Compliance Mindset: Strong understanding of consumer privacy laws, red flags rule compliance, and statutory document retention requirements. Attention to Detail: Exceptional accuracy in record-keeping, mathematical calculations, and verifying vehicle identification numbers (VINs) and legal documents. Communication: Clear oral and written communication skills to liaise effectively with sales staff, finance managers, customers, and DMV representatives. Benefits include the following: 1) $22.00 to $25.00 per hour, depending upon experience 2) A very competitive Medical Benefits Package 3) 401 K 3% match 4) PTO, paid holidays, sick days, vacation days 5) Work life balance work environment 6) Employee Discounts 7) Family owned business 8) Opportunity for professional growth and advancement If you are interested in this position, please email your resume to me at View email address on click.appcast.io