Office Administrator/Receptionist

Job Description

Job Description

The Office Administrator/Receptionist plays a vital role within a small business, managing front-desk operations and administrative tasks independently. This position ensures effective communication, smooth scheduling, and efficient office management by handling reception duties, coordinating visitors, and supporting daily office activities. The role involves utilizing standard office software and custom internal systems, with occasional local travel required.

 

Responsibilities

• Manage reception area and greet visitors professionally
• Schedule appointments and maintain calendars
• Handle incoming communications including phone and mail
• File and organize documents accurately
• Manage office supplies inventory and procurement
• Coordinate visitor access and support meeting logistics
• Operate phone systems and facilitate data entry tasks
• Maintain records and support general office workflow
• Other responsibilities will be assigned.

 

Preferred Qualifications

• Entry-level experience in office administration
• High school diploma or equivalent
• Proficiency with Microsoft Office Suite
• Skilled in calendar management and multitasking
• Strong customer service and communication skills
• Excellent organizational and time management abilities
• Accurate and efficient data entry skills