Events Coordinator

Events Coordinator

How many companies can say they've been in business for over 179 years?! Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles ever-changing environments in a fast-paced world, meeting it with cutting edge of technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 46,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team!

Location/Region: This position is a hybrid role in Wixom, MI.

What's the Role?

The Events Coordinator is responsible for planning, coordinating, and executing trade shows, customer events, and internal events supporting the Trade Show and Events Manager. This role serves as a central point of coordination across internal teams, vendors, logistics partners, and external stakeholders to ensure events are delivered on time, on budget, and to a high standard of quality. 30-40% travel is required for this position.

This is a hands-on, detail-driven role that requires strong organization, proactive communication, and a high level of ownership. The ideal candidate anticipates needs, manages complexity with confidence, and takes pride in ensuring events run smoothly from planning through execution.

Here's What You'll Do:

Event Planning & Execution

• Coordinate end-to-end planning and execution for trade shows, customer events, and internal events
• Manage event timelines, task lists, milestones, and deliverables from initial planning through post-event follow-up
• Support on-site event execution, including setup, teardown, and day-of coordination

Logistics, Shipping & Asset Coordination

• Work closely with logistics, shipping, and warehouse partners to ensure timely delivery and return of event materials and equipment
• Coordinate shipping, receiving, storage, and transportation of event assets
• Support occasional light lifting of event materials and equipment as part of setup and teardown

Trade Show Inventory & Asset Management

• Manage and maintain inventory of marketing trade show assets, including equipment, displays, signage, and promotional materials
• Track asset location, condition, and availability using inventory management tools
• Ensure assets are properly prepared, packed, shipped, returned, and stored after each event

Communication & Stakeholder Management

• Serve as the primary point of contact for event-related communication
• Provide clear, timely updates to internal stakeholders regarding timelines, requirements, and changes
• Proactively identify risks, communicate issues early, and coordinate solutions

Cross-Functional & Vendor Collaboration

• Partner with marketing, sales, product, service, facilities, IT, and external vendors to align on event requirements
• Coordinate staffing plans, badge registration, schedules, show services, and on-site support
• Ensure vendors and internal teams understand scope, expectations, and deadlines

Assist with other marketing campaigns and projects as needed

Do You Qualify?

• Minimum 3 years of experience coordinating trade shows, customer events, or large-scale events
• Demonstrated experience managing event logistics, shipping, and on-site execution
• Strong organizational skills with the ability to manage multiple projects simultaneously
• Excellent written and verbal communication skills
• High attention to detail and strong follow-through
• Willingness to travel as required to support events (30-40% travel required)
• Ability to perform occasional light lifting associated with event organization, setup, and teardown
• Experience using the following tools is required or preferred:
• Microsoft 365 (Outlook, Teams, Excel, PowerPoint, OneNote)
• Task and project management tools (e.g., Planner or similar)
• Event registration and lead capture systems
• Inventory tracking and asset management tools
• Shipping and logistics coordination tools
• Collaboration platforms such as SharePoint
• Adobe design tools (e.g. Photoshop) are a plus

Nice to Haves:

• Experience working in a B2B, industrial, or technical environment
• Experience managing shared marketing assets across multiple events
• Comfort coordinating across cross-functional teams and external vendors
• Strong problem-solving skills and ability to remain calm under pressure

Working Conditions:

• Ability to travel for events, including overnight travel (30-40% travel required)
• Ability to perform occasional light lifting of event materials and equipment

We have amazing benefits to support you as an employee at ZEISS!

• Medical
• Vision
• Dental
• 401k Matching
• Employee Assistance Programs
• Paid time off including vacation, personal, and sick days
• The list goes on!

The above is intended to describe the general content of and requirements for this job. It is not to be construed as an exhaustive statement of requirements, duties, or responsibilities. The Company reserves the right to interpret, amend, or otherwise modify, in whole or in part, any job description at any time, at its sole discretion.

Your ZEISS Recruiting Team:

Kyle Lota

Zeiss provides Equal Employment Opportunity without unlawful regard to an Applicant's race, color, religion, creed, sex, gender, marital status, age, national origin or ancestry, physical or mental disability, medical condition, military or veteran status, citizen status, sexual orientation, pregnancy (includes childbirth, breastfeeding or related medical condition), genetic predisposition, carrier status, gender expression or identity, including transgender identity, or any other class or characteristic protected by federal, state, or local law of the employee (or the people with whom the employee associates, including relatives and friends).