Project Coordinator-Dandale Fence, LLC

Job Description

Job Description

At Dandale Fence, LLC, we believe that a great fence starts with a great team. Based right here in Chesapeake, Virginia, our small, dedicated crew takes immense pride in helping our neighbors secure their homes and businesses with quality craftsmanship. We aren't just installing fences; we are creating curb appeal and peace of mind for the people in our community. As our new Project Coordinator, you will be the backbone of our office, ensuring that every project flows perfectly from the initial quote to the final walkthrough. You will be the friendly voice our customers hear and the organized force that keeps our field crews moving in the right direction. We value our people, celebrate our wins, and believe that coming to work should be an inviting experience where your contributions truly matter. If you are someone who loves to stay organized, enjoys talking with people, and takes satisfaction in seeing a project come to life from start to finish, we would love to have you on our team. Come help us build something great, one project at a time.

Pay Structure:

● $40 per job flat rate; to be paid weekly based on previous week’s production

● Tiered bonuses to be paid monthly:

○ Based on sales from the previous month to install rate

■ 4-5% = $100

■ 2-3% = $250

■ 0-1% = $600

Responsibilities

Customer Communication

● Answer incoming phone calls and respond to customer inquiries professionally and promptly.

● Provide customers with updates regarding project status, scheduling, permits, surveys, and

installation timelines.

● Maintain regular communication with customers throughout the project lifecycle.

● Address routine customer questions and escalate concerns to the Project Manager when

necessary.

Project Administration

● Assist the Project Manager with day-to-day project tasks.

● Create, maintain, and update project files and documentation.

● Track project milestones and ensure required paperwork is completed and submitted on time.

● Enter and maintain accurate project information within company software systems.

Permits HOA Processing

● Help prepare and submit permit applications to local municipalities.

● Assist with gathering and submitting HOA approval documentation.

● Monitor permit and HOA approval status and follow up as needed.

● Maintain records of approvals, permits, and project requirements.

Administrative Support

● Schedule appointments and coordinate project-related activities.

● Assist with document preparation, filing, scanning, and record keeping.

● Support the Project Coordinator with administrative and operational tasks as needed.

● Help ensure projects move efficiently through each phase of the process

● Answer all calls for warranty requests and assign to Project Manager on daily basis

Requirements

Professional experience in administrative support or project coordination.

Advanced proficiency in Microsoft Office Suite and digital filing systems.

Clear and effective verbal communication skills for coordinating with clients and crews.

Strong organizational habits and the ability to track multiple moving parts simultaneously.

High school diploma or equivalent.

Experience in the construction or contracting industry is a plus.

A friendly and approachable personality that shines through in all interactions.

Benefits
Career Growth Opportunities###Hands on Training###Paid Time Off (PTO)###