Legal Billing Coordinator

Legal Billing Coordinator

Location: Birmingham, Alabama; Mobile, Alabama FLSA Status: Non-Exempt, Hourly

Benefits: 75% Employee only Health, 90% of employee only Dental, 90% of employee only Vision, 100% employee LT/ST Disability, $30K Life Insurance, Paid Parking

Schedule: Monday–Friday, 8:00am - 5:00pm

Build Your Career With Us!

Are you detail-oriented, organized, and someone who enjoys keeping things running smoothly? Do you take pride in accuracy, solving problems, and providing excellent service?

We are looking for a Legal Billing Coordinator to join our team! This is an important role that supports the firm's financial operations and helps ensure attorneys and clients receive accurate, timely, and professional billing services.

In this position, you'll work closely with attorneys, legal staff, clients, and the administrative team to manage the billing process, maintain accurate client and matter information, and support the firm's overall financial operations. If you enjoy a fast-paced environment where your attention to detail and organizational skills make a difference, we'd love to meet you!

What You'll Do

Legal Billing & Client Account Management

• Coordinate the monthly billing process, including preparing pre-bills, reviewing work-in-progress (WIP), making approved corrections, and generating client invoices.
• Distribute invoices to clients through mail, email, or electronic billing platforms in accordance with client requirements.
• Prepare and distribute client reminder statements and assist with collection efforts as needed.
• Maintain client and matter information in third-party electronic billing systems.
• Upload invoices, submit required expense documentation, and process billing appeals in accordance with client guidelines.
• Maintain accurate records and audit trails for invoice adjustments, accounts receivable, work-in-progress, and write-offs.

Client & Matter Administration

• Open new client matters and enter required information into the firm's business systems.
• Process conflict checks and maintain accurate client and contact information.
• Coordinate the distribution of new matter information to the appropriate attorneys and legal staff.
• Close client matters in the firm's business system upon request.
• Maintain organized retention files in accordance with firm requirements.

Reporting & Financial Support

• Prepare daily and monthly billing and management reports.
• Generate customized reports from the firm's time and billing system as requested.
• Assist with financial reporting, analysis, and special billing projects.
• Work with the Billing Supervisor to support billing processes and collection initiatives.

Team Collaboration & Support

• Communicate professionally with attorneys, staff, and clients regarding billing questions and account matters.
• Assist with training new employees on timekeeping and billing procedures.
• Maintain and update billing procedures and instructional materials.
• Support the Billing Supervisor with special projects and other administrative responsibilities as needed.

Requirements

What Makes You a Great Fit

• Has strong attention to detail and takes pride in producing accurate work.
• Is highly organized and can effectively manage multiple priorities and deadlines.
• Enjoys working with numbers, reviewing information, and identifying discrepancies.
• Communicates professionally and confidently with a variety of people.
• Demonstrates sound judgment, discretion, and a commitment to confidentiality.
• Is comfortable learning and working with computer systems, billing platforms, and accounting software.
• Works well independently while also contributing to a collaborative team environment.
• Is dependable, proactive, and willing to step in where needed.
• Working knowledge of Billblast and Aderant

Qualifications:

• Strong organizational, analytical, and problem-solving skills.
• Ability to manage a high volume of detailed work while meeting deadlines.
• Professional written and verbal communication skills.
• Proficiency with computers and standard office equipment.
• Ability to learn and navigate billing, accounting, and electronic billing systems.
• Ability to handle confidential client and firm information with discretion.
• High school diploma

EEO Statement:

Our Firm is an equal opportunity employer, and we look to fill every position with the best qualified person regardless of age, gender, race, religion, disability, national origin, gender identity or sexual orientation. With offices across Alabama and Florida, we recruit from all over the Southeast and beyond to find the right fit for every position.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.