Executive Assistant & Project Support Specialist

Job Description

Job Description

Atlas OT is looking for an organized, proactive Executive Assistant & Project Support Specialist to join our growing team on a part-time basis. You will support the executive team with day-to-day tasks and long-term goals, develop marketing materials, help facilitate the sales process, and keep project materials moving. This is a part-time, hourly role of about 20 hours per week, with room to grow as the business scales.

This role wears many hats. We are looking for a can-do, proactive, problem-solving thinker with a track record of learning quickly. Candidates with project support or accounting experience are especially welcome, and we value broad business experience (such as sales, CRM, recruiting, HR, people coordination or event support) that shows you can be taught and will grow with us.

Work is primarily completed in an office setting and eventually as a hybrid position. This could include on-location work, running errands and occasionally working remotely. Available primarily during standard business hours, though the role may require the occasional early morning, late evening or weekend around key events. Flexible work hours can be accommodated.

Key Responsibilities

• Provide executive and project administration support
  
• Coordinate travel arrangements for employees and contractors
  
• Support marketing efforts, including social media content (Canva), the industry events calendar, newsletter and technical writing content
  
• Attend events: booth setup and tear down, ordering swag, handing out materials and tracking contacts
  
• Call and email clients and vendors, and set appointments
  
• Plan events, including monthly Lunch and Learns, expos and conferences
  
• Provide procurement and project support: order and track project materials and equipment, follow up with vendors on lead times and delivery, and keep project teams informed of status
  
• Provide backup accounting support, including A/R, A/P and reconciliations
  
• Other activities as identified to support staff
  

About Atlas OT

Who We Are:

The Best. Atlas OT provides premium services and products to help our customers run their operations at peak performance. We hire and recruit top notch talent so you are surrounded by people that are driven, intelligent, and enjoyable. If you are among the best in your organization, you'll love our depth of talent to complement your skills and work ethic.

What We Do:

We automate the things that make lots of things. Automation and Controls for all your Operational Technology needs. RTU, PLC, Flow Computer, SCADA and DCS system design, procurement, programming and support. Electrical, Instrumentation, Controls Engineering and procurement. Control Panel and VFD Panel Design, Procurement, Fabrication and testing with full service programming and integrated Factory Acceptance Testing. Managed SCADA hosting and services. Working with all major brands, Rockwell, Siemens, Opto22, Red Lion, Schneider and more. Supporting all industries including energy, manufacturing, food and beverage, water wastewater, building automation, oil and gas, renewable, pharmaceuticals and more.

• Can-do attitude: proactive, problem-solving and quick to learn, with a willingness to take on many different tasks
  
• Relevant business experience in administrative support, executive assistance, marketing, project support, accounting or procurement; actual project support or accounting experience is a plus
  
• Knowledge of marketing and event coordination preferred
  
• Procurement, purchasing or ordering experience (technical or construction materials a plus)
  
• Canva experience preferred
  
• Ability to use Microsoft programs at an expert level (will be tested)
  
• Strong verbal and written communication skills
  
• Excellent problem solving, analytical and detail-oriented mindset
  
• Ability to work with cross-functional and discipline teams effectively
  
• Valid driver's license and ability to travel without restrictions
  
• Drug free work environment
  
• Must be authorized to work in the US without sponsorship
  

• $24–$30 per hour depending on experience
  
• Part-time, approximately 20 hours per week
  
• Flexible work hours can be accommodated
  
• Hybrid work arrangement over time
  
• Opportunity to grow with the company as the business scales
  
• Paid sick leave as required by Colorado law (no other benefits for this part-time role)
  

Applications are reviewed on a rolling basis until the position is filled.