Administrative Assistant

Job Description

Job Description

Basic Purpose:
Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official.  This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities.  It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

Job Type/Salary:

• One (1) Vacancy

• Application period: August 5, 2026 until filled

• Full-time

• Annual salary: $38,500 or $18.50 hourly

• Primary Working Hours: Monday-Friday, 8am-5pm

• FLSA Status: Exempt

Typical Functions:
The functions within this job family will vary by level and organization, but may include the following:

• Trains other staff

• Assigns projects to staff as needed; develops and places in operation special procedures.

• Initiates correspondence requiring knowledge of agency or program procedures and policies.

• Develops and maintains confidential or complex files.

• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.

• Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.

• May supervise subordinate staff.

• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.

• Coordinates activities with internal and external customers.

• May establish educational and/or training programs.

• Interviews callers, arranges appointments, and handles office details.

• Enters and retrieves information using personal computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.

Knowledge, Skills, and Abilities:
Requirements at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs.  Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. May also require knowledge of supervisory principles and practices.

Benefit Highlights:

ODMHSAS is proud to provide a comprehensive benefits package designed to support our employees and their dependents. Our benefits include:

• Generous state paid benefit allowance to help cover insurance premiums

• A wide choice of health insurance plans with no pre-existing condition exclusions or limitations

• Flexible spending accounts for health care expenses or dependent care

• Employee assistance programs and health and fitness programs

• 11 paid holidays

• 15 days of vacation and 15 days of sick leave the first year

• Retirement Savings Plan with a generous match

• Longevity Bonus for years of service

• Student Loan repayment options

• Training opportunities for CEU requirements

About us: Operated by the Oklahoma Department of Mental Health and Substance Abuse Services, Carl Albert Community Mental Health Center (CACMHC) is a fully accredited 15-bed psychiatric hospital and outpatient clinic.  Other CACMHC offices located in Southeastern Oklahoma are—Holdenville Satellite, Heavener Satellite, Hugo Satellite, Idabel Satellite, Stigler Satellite, Atoka Satellite and Ada PACT.

CACMHC is committed to acknowledging and honoring differences in ethnic and other diverse groups of people.  The agency recognizes the vital role this plays in the emotional well-being, identity, and therapeutic care of adults, children and families served, and will tolerate nothing less than respectful, thoughtful, empathic attitudes from its employees and consultants.

CACMHC offers rewarding career opportunities for health care professionals in a progressive and dynamic psychiatric care facility and outpatient clinic. 

Drug and Alcohol Pre-employment and Pre-placement Testing: Upon a conditional offer of employment, applicants for safety sensitive positions shall be required to submit to urinalysis to test for drugs. Appointment to a safety sensitive position shall be contingent upon a negative drug test result.

THIS AGENCY REQUIRES COVERAGE 24 HOURS, 7 DAYS PER WEEK. WORK HOURS AND LOCATION MAY VARY DEPENDING ON BUSINESS NECESSITY. EMPLOYEES MAY BE REQUIRED TO WORK WEEKENDS AND OVERTIME.

Reasonable accommodation to individuals with disabilities may be provided upon request.

An Equal Opportunity Employer.

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