Accounts Payable Specialist

Accounts Payable Specialist

Our client is seeking an Accounts Payable Specialist to support high-volume accounts payable operations within a fast-paced and growing organization. This role is ideal for a detail-oriented accounting professional who excels at managing large transaction volumes, maintaining accurate records, and building strong relationships with internal stakeholders and external partners. The ideal candidate will bring strong organizational skills, a proactive approach to problem-solving, and the ability to effectively manage multiple priorities. This position offers the opportunity to work across several accounting functions while contributing to operational efficiency and process improvement initiatives.

What You'll Do

• Manage a high volume of accounts payable invoices and ensure timely processing.
• Process utility invoices and related account activity across multiple locations and projects.
• Handle large volumes of invoice processing, account transfers, and payment transactions.
• Process and maintain tax bill records and related documentation.
• Support financial activities associated with project and operational transactions.
• Perform accounts payable data entry and transaction processing within ERP systems.
• Review and manage purchase orders in a PO-driven environment.
• Communicate with external agencies, vendors, and service providers regarding billing inquiries and account issues.
• Partner with internal departments, contractors, and vendors to resolve discrepancies and ensure accurate financial records.
• Assist with accounts receivable activities and other accounting support functions as needed.
• Support payroll-related administrative and accounting activities.
• Track and maintain contracts, insurance documentation, and compliance records.
• Assist with insurance-related accounts payable processes and reporting requirements.
• Ensure accuracy, completeness, and compliance of financial documentation.
• Identify process improvement opportunities and support operational efficiencies.

Qualifications

• 5+ years of relevant accounts payable or accounting experience preferred.
• Experience managing high-volume invoice processing in a fast-paced environment.
• Background in construction, homebuilding, real estate, property management, or project-based industries is highly preferred.
• Experience with utilities, contracts, insurance documentation, or tax-related processing is a plus.
• ERP system experience required; JD Edwards experience is preferred.
• Strong attention to detail and accuracy.
• Ability to communicate effectively with vendors, contractors, government agencies, and internal stakeholders.
• Demonstrated problem-solving skills and willingness to proactively resolve issues.
• Ability to prioritize competing deadlines and manage multiple responsibilities.
• Strong organizational and interpersonal skills.
• Experience training, mentoring, or supporting team members is a plus.
• Degree not required; relevant experience will be considered in lieu of formal education.