Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist in Charlotte, North Carolina. This contract opportunity is ideal for someone who brings strong accounts payable knowledge, communicates well with internal teams and vendors, and can work independently in a fast-paced environment. The role focuses on end-to-end invoice and payment processing while helping maintain accuracy, timeliness, and strong financial controls. This position is based onsite and offers the chance to contribute to a collaborative accounting team during a period of continued growth. Payroll experience a plus.

Responsibilities:

• Process a steady volume of supplier invoices each week, ensuring entries are accurate, properly coded, and completed on schedule.

• Manage day-to-day payment activities through electronic methods such as ACH and EFT, while also supporting occasional check payments when required.

• Review invoice details against supporting documentation and vendor agreements to identify discrepancies and resolve issues promptly.

• Respond to questions related to invoices, payment status, and account activity from both vendors and internal stakeholders.

• Record payable transactions in the general ledger and help maintain complete, organized documentation for audit and reporting purposes.

• Support the accounts payable workflow by monitoring outstanding items, prioritizing deadlines, and keeping routine processes running smoothly.

• Assist with accounts payable activities tied to system updates and the rollout of AvidXchange, including adapting to process changes as needed.

• Partner with accounting colleagues such as the controller and staff accountants to ensure accurate financial operations and timely month-end support

• Hands-on experience in accounts payable with a strong understanding of full-cycle invoice and payment processing.
• Knowledge of invoice coding, account coding, and general ledger posting practices.
• Experience handling ACH, EFT, and check run activities in a detail-focused accounting environment.
• Ability to investigate payment or invoice discrepancies and communicate clearly with vendors and internal contacts.
• Comfortable working independently, staying organized, and managing priorities with limited supervision.
• Familiarity with accounting systems such as Microsoft Dynamics Business Central; exposure to AvidXchange is a plus.
• Working knowledge of Excel, including the ability to use functions such as VLOOKUP and pivot tables at a basic to intermediate level.