Accounting Clerk

Job Description

Job Description

We are looking for an Accounting Clerk to support payroll and accounts payable operations in Van Nuys, California. This role is ideal for someone who is highly organized, detail-oriented, and comfortable handling sensitive financial information with accuracy. The position will contribute to timely payroll processing, reporting, employee support, expense administration, and vendor record maintenance while helping ensure compliance with internal policies and applicable regulations.

Responsibilities:
• Process recurring payroll for exempt and non-exempt employees by reviewing submitted data, validating accuracy, and helping ensure employees are paid correctly and on schedule.
• Review timekeeping records to confirm hours worked, identify discrepancies, and coordinate with employees or managers to resolve questions related to leave balances, deductions, banking updates, tax matters, and other payroll adjustments.
• Maintain payroll records and update employee data for status changes such as hires, departures, compensation updates, direct deposit revisions, tax form changes, transfers, and other payroll-related transactions.
• Prepare scheduled and ad hoc payroll reports, including summaries and overtime analysis, to support leadership review, reconciliation activities, and financial decision-making.
• Respond to payroll-related inquiries from external agencies and assist with remittances, filings, garnishment activity, and related documentation while supporting accurate accounting treatment.
• Review payroll audit reports, correct identified issues, secure required approvals, and retain records in accordance with legal, regulatory, and company recordkeeping standards.
• Administer Concur travel and expense activities by establishing user access, assigning approvers, reviewing submissions for policy compliance, resolving issues, and advising employees on proper expense practices.
• Support accounts payable operations by maintaining vendor master data, confirming banking and vendor information, and coordinating with internal departments to complete setup or updates in a timely manner.
• Assist with special payroll cycles and other accounting or administrative assignments as needed to meet operational priorities and departmental goals.• At least 2 years of experience supporting payroll, accounts payable, or closely related accounting functions.
• Strong understanding of payroll practices, including timekeeping review, deductions, adjustments, and general compliance requirements.
• Working knowledge of accounting fundamentals as they apply to payroll and accounts payable transactions.
• Advanced attention to detail with the ability to analyze data, identify discrepancies, and maintain a high degree of accuracy.
• Strong organizational and coordination skills with the ability to manage multiple tasks and deadlines effectively.
• Proficiency in Microsoft Office, especially Excel, for reporting, reconciliation, and data review.
• Experience with systems such as ADP Workforce Now, Microsoft Dynamics 365, and Concur is highly desirable.
• Certification is a plus but not required.