People Operations Specialist (Recruiting Support)

Job Description

Job Description

We are seeking a highly organized and proactive People Operations Specialist to support our recruiting and hiring efforts while providing general People Operations support. This role will serve as a key partner to hiring managers, candidates, and the People team, ensuring a seamless and efficient recruiting experience from requisition approval through onboarding.

The ideal candidate is detail-oriented, enjoys working in a fast-paced environment, and is passionate about creating an exceptional candidate and employee experience.

• Manage job postings across the Applicant Tracking System (ATS), company website, and external job boards.
• Coordinate and schedule interviews across multiple teams and time zones. 
• Serve as the primary point of contact for candidates throughout the interview process.
• Ensure a positive and professional candidate experience at every stage of recruitment.
• Maintain candidate records and recruiting data within the ATS.
• Assist hiring managers with interview logistics, interview panel coordination, and feedback collection.
• Monitor recruiting workflows and ensure timely movement of candidates through the hiring process.
• Support offer preparation, approval workflows, and offer letter administration.
• Coordinate pre-employment requirements, including background checks, employment verification, and new hire documentation. Generate recruiting reports and metrics, including time-to-fill, candidate pipeline activity, and hiring trends.
• Support recruitment events, career fairs, and employer branding initiatives. 
• Assist with sourcing candidates through LinkedIn, referrals, and other recruiting channels as needed.

• Coordinate new hire onboarding activities.
• Maintain employee records and personnel files.
• Support employee lifecycle processes.
• Assist with People Operations projects and employee programs.
• Help maintain HR documentation, policies, and procedures.
• Respond to employee questions and direct inquiries appropriately.
• Support performance review, engagement, and talent management initiatives.

Required: 

• Bachelor's degree or equivalent experience.
• 2+ years of experience in recruiting coordination, talent acquisition, People Operations, or Human Resources.
• Experience using ATS and HRIS platforms. 
• Strong organizational, communication, and project management skills.
• Startup, technology, or medical device industry experience.
• Experience with Lever, Greenhouse, or Ashby.
• Knowledge of employment law and recruiting compliance.
• PHR, SHRM-CP, or similar certification.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.