Academic administrative Assistant

Academic Administrative Assistant

This position will provide administrative support and report to the nursing program director/dean to support the nursing program, while coordinating and balancing the needs of a diverse student population and faculty. This position needs the ability to adapt, direct and multi-task, and should demonstrate exemplary organizational skills.

Job responsibilities:

• Assist with maintaining information tracking sheets for academics.
• Assist with scanning documents for academics.
• Operates a variety of office equipment, computer, printer, photocopies, facsimile, scanner and calculator, projector.
• Responsible for auditing faculty and maintaining academic hard and electronic files for academic programs and notifying appropriate individuals of missing or outdated documentation.
• Coordinate live scan and follow through with all live scan documentation.
• Assist with updating program specific forms.
• Assists deans/directors with uploading advising, change in student status for graduation, withdrawals, and other records, including scanning & uploading documents to CVUE, Anthology/Power BI and various other spreadsheets and databases.
• Attends meetings on behalf of the Dean as delegated and needed.
• Responsible for auditing faculty & student files for academic programs and notifying appropriate individuals of missing or outdated documentation.
• Ability to travel to different campuses as needed.
• Take meeting minutes (including faculty, committee, PAC, Student Rep meetings).
• Assist with Student and Campus Activities (pinning, graduation, regulatory meetings).
• Schedule and follow up on hiring interviews.
• Set up and managing of Course Key locations for student clinical rotations.
• Collecting, notifying and managing documents from Faculty and students for clinical rotation compliance.
• Ordering and maintaining office supplies.
• Ordering and management of uniforms each semester for nursing students.
• Assist with onboarding of new didactic and clinical faculty.
• Regular, in-person attendance up to 5 days per week on campus/on site is an essential function of this position.
• This role requires on-site collaboration with students, faculty, and staff.
• Other duties as assigned.

Qualifications

• High school or equivalent certificate.
• 2+ years of Administrative related experience supporting a team or multiple teams.
• Ability to maintain records.
• Learn & maintain information on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams.
• Ability to shift quickly from one task to another maintaining productivity.
• Must be capable of communicating effectively verbally and in writing.
• Has medical terminology knowledge or work experience in health care.

Additional Information

We Offer (for Full Time):

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks' starting Vacation per year. Increasing based on years of service with company
• 12 paid Holidays and 2 Floating Holiday
• 401K with a Company Match
• Company Paid Life Insurance at 1x's your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on program