Administrative Assistant - Vancouver

Location: Vancouver, WA Job Type: Full-time In-Office, Monday-Friday, 8:00 AM-5:00 PM Pay: $20-$24 per hour About AMS AMS | Association Management Services NW is one of the fastest-growing HOA management companies in the Pacific Northwest. We're looking for an Administrative Assistant to join our Vancouver team and support the day-to-day operations of our community associations. What You'll Do Keep projects organized and communication flowing between vendors, homeowners, and board members Prepare and distribute correspondence, newsletters, reports, and email communications Proofread, edit, and process association documents Maintain accurate digital files, databases, and records Assist with collecting vendor bids and creating work orders Coordinate meeting logistics and attend virtual or in-person board meetings as needed Track and follow up on maintenance, compliance, and other community items Maintain community websites and keep information up to date Respond to homeowner, vendor, and board inquiries professionally and in a timely manner Assist with a variety of administrative and project coordination tasks What We're Looking For At least 1 year of administrative or project coordination experience Strong attention to detail and excellent organizational skills Ability to manage multiple priorities and meet deadlinesStrong written and verbal communication skills Comfortable working in a fast-paced, people-facing environment Proficiency with Microsoft Word, Excel, and Outlook Comfortable learning new software and technology HOA or property management experience is a plus, but not required Why Join AMS? Growth Opportunities We're committed to developing our employees and promoting from within. This position can provide opportunities to grow into roles such as Association Business Manager. Training and Support You'll receive training and support from day one, whether you're new to HOA management or bringing years of administrative experience. People-First Culture We value collaboration, positivity, communication, and shared success. Your ideas and contributions matter. Paid Volunteer Time After 90 days, employees receive paid volunteer time through our TMG Cares program. Benefits $20-$24 per hour, depending on experience Medical, dental, and vision insurance with 70-75% employer contribution 10 vacation days per year 10 paid holidays Paid sick leave 401(k) with company match after 6 months Career development and training opportunities $500 per year in education reimbursement Life insurance

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Short-term disability Flexible spending accounts Additional benefits available #J-18808-Ljbffr TMG Property Management Services NW