Accounting Specialist - Accounts Payable at The Sebastian Vail

We are seeking a detail-oriented and organized accounting professional to support accounts payable operations in a fast-paced hospitality environment. This role plays an important part in ensuring timely, accurate processing of invoices, maintaining strong vendor relationships, and supporting the overall financial health of the organization.

Responsibilities

• Process invoices, verify approvals, and ensure accurate coding to the appropriate accounts and departments.
• Prepare and execute vendor payments in accordance with company policies and payment schedules.
• Reconcile vendor statements and resolve discrepancies in a timely and professional manner.
• Maintain accurate records of accounts payable transactions and supporting documentation.
• Communicate with vendors and internal departments regarding invoice status, payment inquiries, and issue resolution.
• Assist with month-end close activities, including accruals, reconciliations, and reporting support.
• Review purchase orders, receipts, and invoices for accuracy and compliance with internal procedures.
• Support audit requests by providing documentation and account details as needed.
• Identify opportunities to improve accounts payable processes and strengthen controls.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or a related field preferred
• Prior experience in accounts payable, accounting, or bookkeeping preferred
• Strong attention to detail and accuracy in data entry and financial recordkeeping
• Excellent organizational and time management skills with the ability to manage multiple priorities
• Effective written and verbal communication skills
• Proficiency with Microsoft Office applications, especially Excel
• Experience with accounting or ERP systems preferred
• Ability to maintain confidentiality and handle sensitive financial information responsibly

Benefits:

• Free onsite shift parking
• Discounted F&B, Spa Treatments & Retail up to 40% off
• 401K with Match
• PTO
• Full benefits such as Medical, Dental, Vision, LTD/STD, Life, Accident, Critical Illness, Hospital Insurance.
• Free onsite Chef prepared employee dining room with hot meals and salad bar

This job description is not all inclusive. The Sebastian Vail reserves the right to amend this job description at any time.

Our company (“Company”) fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law. 

In compliance with the Americans with Disabilities Act (ADA) and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains a drug- free workplace.

Expires: 09/30/2026