A/R Specialist

Job Description

Accounts Receivable (A/R) Specialist


We are seeking a dependable, detail-oriented Accounts Receivable (A/R) Specialist to join a growing team. This position will be responsible for managing day-to-day accounts receivable functions, supporting accurate and timely billing and collections, and assisting with general administrative responsibilities as needed.


The ideal candidate is organized, proactive, comfortable communicating with customers, and able to manage multiple priorities in a fast-paced environment. Construction or specialty contracting experience is a strong plus.


Key Responsibilities

Accounts Receivable

• Prepare and issue customer invoices accurately and on schedule
• Post and apply customer payments to appropriate accounts and invoices
• Monitor outstanding receivables and maintain accurate aging reports
• Follow up with customers regarding past-due balances
• Research and resolve billing discrepancies, short payments, and account issues
• Maintain accurate customer account records
• Process credit card, ACH, check, and electronic payments
• Assist with customer account setup and credit documentation
• Prepare account statements and collection correspondence
• Reconcile A/R accounts and assist with month-end closing activities
• Coordinate with Project Managers, Operations, Sales, and Accounting regarding billing issues
• Maintain organized documentation for invoices, payments, credits, and collections

Construction Billing - Preferred

• Assist with progress and project-based billing
• Prepare and process AIA billings/pay applications
• Track retainage and contract balances
• Assist with change order billing
• Maintain Certificates of Insurance, W-9s, lien waivers, and other required billing documentation
• Work with General Contractors, subcontractors, vendors, and project teams to obtain required documentation

Administrative Support

• Answer and direct incoming calls and emails as needed
• Maintain electronic and physical files
• Assist with data entry, document preparation, and recordkeeping
• Support scheduling and general office coordination
• Assist management and accounting personnel with special projects
• Provide additional administrative support as needed

Qualifications

• 2+ years of Accounts Receivable, billing, bookkeeping, or related accounting experience preferred
• Construction, subcontractor, service contractor, or specialty trades experience is highly preferred
• Experience with AIA billing and retainage is a plus
• Strong understanding of invoicing, payment application, collections, and account reconciliation
• Proficiency with Microsoft Excel, Word, and Outlook
• Experience with accounting or ERP software preferred
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Professional written and verbal communication skills
• Comfortable communicating with customers regarding outstanding balances
• Ability to handle confidential financial information appropriately
• Ability to work independently while contributing to a team environment

What We're Looking For


We are looking for someone who takes ownership of their responsibilities and doesn't wait for issues to become problems. The right person will be comfortable following up on outstanding invoices, researching discrepancies, communicating across departments, and keeping accounts organized and current.


This role is ideal for someone who enjoys wearing multiple hats and wants to be an important part of the day-to-day operations of a growing organization.


What's In It for You

• Competitive compensation
• Comprehensive benefits package
• Paid time off and holidays
• 401(k) options
• Stable, long-term opportunity
• Supportive team environment
• Opportunity for professional growth and increased responsibility
• Established company with continued growth and advancement opportunities

If you have a strong accounting foundation, enjoy keeping things organized, and aren't afraid to pick up the phone and resolve an outstanding account, we'd like to hear from you.

Apply Today:
This is a rare opportunity to join a growing, reputable organization in the Construction Industry. Candidates with relevant experience are encouraged to apply. Resumes can be sent to View email address on click.appcast.io or call confidentially at View phone number on click.appcast.io

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.