Sales and Events Coordinator

Job Description

Job Description

At CALIFORNIA ASSOCIATION OF REALTORS®, we believe in the power of relationships. With 200,000 members across California, we’re dedicated to supporting REALTORS® as they help communities thrive. We foster innovation, collaboration, and a healthy work-life integration while offering meaningful opportunities for growth.

 

 

About the Role:
The CALIFORNIA ASSOCIATION OF REALTORS® (C.A.R.) is seeking a dynamic and detail-oriented Sales & Events Coordinator to support the Marketing Services & Sales Director in the execution of daily sales operations and event initiatives within our Communications and Marketing group. This role will collaborate closely with internal sales and marketing teams, as well as external partners and vendors, to ensure seamless coordination of campaigns, events, and client-facing experiences. This role will also contribute to the successful planning and onsite execution of events. The ideal candidate brings strong organizational and time management skills, a collaborative mindset, and the ability to manage multiple projects in a fast-paced environment with detailed follow-through.

 

 

Job Title : Sales and Events Coordinator
Reports To : Marketing Services & Sales Director
Group : Communications and Marketing
Compensation Range : $28.85 to $36.06 per hour ($60,000 to $75,000 annually)
FLSA Status : Non-exempt
Benefits : Competitive benefits package including health, dental, vision, retirement plan, PTO, and more!

 

 

Key Responsibilities:

 

Sales Support

• Support the Marketing Services & Sales Director with daily administrative operations and departmental support activities
• Schedule meetings and maintain calendars, documentation, agendas, and meeting materials
• Maintain department records, contracts, reports, presentations, and digital filing systems
• Assist with budget tracking, expense reconciliation
• Provide responsive customer service to C.A.R. members, vendors, and external partners
• Serve as a liaison between internal and external sales teams, the Communications department, and other C.A.R. departments
• Maintain the project management platform, ensuring accurate tracking of tasks, timelines, and team updates across users
• Provide cross-functional support to team members as needed to sustain operational efficiency

 

 

Event Coordination

• Coordinate all aspects of trade show and event operations pre-show, onsite and post-show, including shipping, inventory, setup, breakdown, booth organization, and overall logistics.
• Manage event calendars, move-in/move-out schedules, and operational timelines to ensure deadlines are met.
• Support on-site event execution, including registration, floor management, attendee engagement, and issue resolution.
• Collaborate with internal departments, vendors, and contractors to align event requirements and deliverables.
• Assist with marketing initiatives, promotions, social media content, live coverage, and distribution of materials and giveaways.
• Research and maintain a list of industry events, compile hotel/venue options for events.
• Solicit and review Request for Proposals (RFPs) from trade show vendors and provide recommendations for annual events
• Assist with the creation and execution of event surveys and compile event metrics, attendance reports, and survey results.
• Perform additional events and operational duties as assigned.

 

 

Cross-Department Coordination

• Coordinate with finance, marketing, membership, and other internal teams
• Monitor project timelines and follow up on deliverables
• Perform other duties and special projects as assigned
• Assist with email marketing campaigns and promotional outreach as needed

 

 

Key Requirements:

 

• Experience : 3-5 years of administrative assistant experience and/or large-scale trade show planning experience.
• Education : High School diploma or the equivalent. Associate’s degree a plus.
• Communication Skills : Excellent customer service and telephone skills with the ability to communicate professionally and effectively with clients, vendors, and internal teams.
• Organization & Project Management: Exceptional level of organizational and time management skills with detailed follow-through and the ability to manage multiple priorities independently.
• Technical Proficiency : Skilled in Microsoft Office (Word, PowerPoint, Excel, Outlook). Experience is preferred in project management platforms such as ClickUp, Basecamp, Monday.com; CRM/CMS such as Salesforce; Pardot (email marketing); and website management. Familiarity with AI tools to enhance productivity, streamline workflows, and support content or data-related tasks is also preferred but not necessary.
• Travel : One week per year for the Expo, and one to two nights for other events throughout the year.

Company Description

Apply today to take the next step in your career with one of California’s most influential professional organizations.

The CALIFORNIA ASSOCIATION OF REALTORS® is a statewide trade association dedicated to the advancement of professionalism in real estate. The Association develops and promotes programs and services for its nearly 200,000 members and keeps the public informed about real estate in California.

Leading the Way...TM isn’t just a slogan at the CALIFORNIA ASSOCIATION OF REALTORS® (C.A.R.). As one of the largest state trade organizations in the United States, C.A.R. provides members with tools to help complete transactions, information to keep them nimble in the marketplace and a strong clear voice on the government steps in Sacramento. How do we do it? We start by hiring friendly, talented people committed to working toward those common goals.

Headquartered in Sacramento, C.A.R. offers flexible work-from-home/hybrid work arrangements, business casual wear, and health and wellness program including lunch and learns with guest speakers.

What else? (*The following pertains to employees who regularly work at least 30 hours per week.)

*Medical, dental, vision, vitamin reimbursement, 401(k) retirement plan, 12 paid holidays, and more.

C.A.R. staff stand by a set of core values that make us the best in the business. Take a look for yourself and see what we are all about

C.A.R. and/or its subsidiaries and agents will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Sorry! Due to the heavy volume of resumes we receive, only candidates being considered will be contacted directly. We appreciate your interest in employment opportunities with the CALIFORNIA ASSOCIATION OF REALTORS®.

Company Description

Apply today to take the next step in your career with one of California’s most influential professional organizations.\r\n\r\nThe CALIFORNIA ASSOCIATION OF REALTORS® is a statewide trade association dedicated to the advancement of professionalism in real estate. The Association develops and promotes programs and services for its nearly 200,000 members and keeps the public informed about real estate in California.\r\n\r\nLeading the Way...TM isn’t just a slogan at the CALIFORNIA ASSOCIATION OF REALTORS® (C.A.R.). As one of the largest state trade organizations in the United States, C.A.R. provides members with tools to help complete transactions, information to keep them nimble in the marketplace and a strong clear voice on the government steps in Sacramento. How do we do it? We start by hiring friendly, talented people committed to working toward those common goals. \r\n\r\nHeadquartered in Sacramento, C.A.R. offers flexible work-from-home/hybrid work arrangements, business casual wear, and health and wellness program including lunch and learns with guest speakers.\r\n\r\nWhat else? (*The following pertains to employees who regularly work at least 30 hours per week.)\r\n\r\n*Medical, dental, vision, vitamin reimbursement, 401(k) retirement plan, 12 paid holidays, and more. \r\n\r\nC.A.R. staff stand by a set of core values that make us the best in the business. Take a look for yourself and see what we are all about \r\n\r\nC.A.R. and/or its subsidiaries and agents will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance\r\n\r\nSorry! Due to the heavy volume of resumes we receive, only candidates being considered will be contacted directly. We appreciate your interest in employment opportunities with the CALIFORNIA ASSOCIATION OF REALTORS®.