Human Resources Assistant

Human Resources Assistant | HR Administrative Support

The Behavioral Wellness Center at Girard is seeking an organized, dependable, and professional Human Resources Assistant to support the daily operations of our Human Resources Department.

The HR Assistant serves as a front-line resource for employees and visitors while providing administrative support across multiple HR functions. Responsibilities include employee records, onboarding support, recruitment assistance, background checks, employment verifications, pre-employment requirements, HR documentation, ID badges, employee inquiries, and general Human Resources administration.

We are open to candidates at all experience levels, including recent graduates and individuals looking to begin their career in Human Resources. Candidates with relevant education, internship experience, administrative experience, transferable professional skills, or previous HR experience are encouraged to apply.

Previous Human Resources experience is preferred but not required. This position may be an excellent opportunity for a recent graduate or early career professional looking to gain hands on exposure to multiple areas of HR within a healthcare organization.

Candidates with education or experience in Human Resources, Business Administration, Healthcare Administration, Management, Psychology, Communications, or a related field are encouraged to apply.

Responsibilities

Serve as a front-line Human Resources resource for employees, candidates, and visitors

Greet employees and visitors, determine their needs, and direct them appropriately

Answer telephone calls, take accurate messages, and route calls to the appropriate individual

Respond to routine employee questions regarding HR policies, procedures, and departmental processes and refer more complex matters to the appropriate HR team member

Maintain accurate and confidential employee personnel files and Human Resources records

Audit employee files and records to ensure required documentation is collected, completed, and appropriately filed

Prepare new hire files and ensure required employment documentation is complete

Assist with new hire onboarding activities and provide backup support for the onboarding process

Assist with recruitment activities, including new hire references, background checks, and candidate pre screening

Schedule pre employment physicals and send required notifications

Complete criminal background checks and enter or distribute required information to appropriate departments

Assist with monthly new hire orientation by preparing packets, materials, and other required documentation

Respond to employment verification and reference requests from employees and outside organizations

Maintain HR forms, manuals, documents, and other departmental materials

Provide employees with departmental forms and assist with completion when necessary

Take employee ID photos and support ID badge administration and related recordkeeping

Maintain disciplinary action records and distribute required documentation to appropriate parties

Assist with employee benefits activities and other Human Resources projects

Support the planning and execution of employee events, benefits enrollment activities, organization wide meetings, job and benefit fairs, and employee recognition events

Maintain departmental supplies and assist with ordering office and orientation materials

Sort and distribute departmental mail and correspondence

Maintain an organized and professional Human Resources office environment

Maintain the confidentiality of employee, applicant, and organizational information

Perform other Human Resources administrative duties as assigned

Qualifications

Education & Experience

High School Diploma or equivalent required

Associate's or Bachelor's degree in Human Resources, Business Administration, Healthcare Administration, Management, Psychology, Communications, or a related field preferred

Recent graduates and entry level candidates are encouraged to apply

Previous Human Resources experience preferred but not required

Previous office, administrative, customer service, recruiting, records management, or related professional experience preferred but not required

Internship or academic experience related to Human Resources, business, administration, or a related field will be considered

Candidates with a combination of relevant education, transferable skills, internship experience, or professional experience are encouraged to apply

Bilingual capabilities are a plus

Knowledge, Skills & Abilities

Strong organizational and administrative skills

Strong verbal and written communication skills

Strong customer service and interpersonal skills

Ability to learn and apply Human Resources practices, processes, and office procedures

Strong computer skills and ability to learn HR systems and technology

Ability to maintain accurate employee records and documentation

Strong attention to detail and accuracy

Ability to manage multiple responsibilities and competing priorities in a fast-paced environment

Ability to communicate professionally with employees, candidates, managers, visitors, and outside organizations

Ability to maintain confidential employee and Human Resources information

Ability to exercise sound professional judgment when handling sensitive situations

Ability to work independently while following direction and established HR procedures

Ability to contribute effectively as a member of the Human Resources team

Work Environment

This is a fully onsite Human Resources position within a healthcare environment.

The HR Assistant regularly interacts with employees, candidates, managers, visitors, and outside organizations. The position involves significant computer and administrative work requiring attention to detail and accuracy.

The role may require extended periods of sitting as well as standing, walking, reaching, and handling employee files and departmental materials.

Pre Employment and Workplace Policy

Employment is contingent upon successful completion of all pre-employment requirements, including a physical examination, background check, verification of employment, and drug screening. The Behavioral Wellness Center at Girard is a Drug Free Workplace, and all employees are expected to comply with workplace policies and standards of conduct.

Equal Opportunity Employer

The Behavioral Wellness Center at Girard is an Equal Opportunity Employer (EOE M F D V). We are committed to creating a diverse, inclusive, and respectful workplace. All qualified candidates are encouraged to apply.