AP/AR/Cash Specialist

AP/AR/Cash Specialist

The AP/AR/Cash Specialist reports directly to the Senior Manager, Corporate Accounting and supports the Corporate Accounting team through the processing of vendor invoices, customer billings, cash transactions, and payment activities. This entry-level role offers broad exposure to key accounting processes, including accounts payable, accounts receivable, cash management, and treasury, and serves as an excellent foundation for career growth within corporate accounting.

The successful candidate will possess strong attention to detail, intermediate Excel skills, and the ability to leverage accounting systems such as NetSuite and Nexonia to drive efficiency and accuracy. This position requires strong communication and organizational skills, with the confidence to ask questions and proactively seek guidance when needed.

Essential Duties & Responsibilities

Routine Accounting & Operational Support

• Process AP and billing inboxes; enter and process bills in NetSuite with accurate coding for GL accounts, dates, projects, and approvers.
• Create customer invoices in NetSuite upon request and conduct collection activities for outstanding balances greater than 30 days past due.
• Record daily cash activity across multiple subsidiaries and prepare weekly summaries of banking and invoicing activity for management.
• Prepare and process payments (checks, ACH, wire transactions) through NetSuite and Wells Fargo; maintain up-to-date records for ACH onboarding and wire confirmations.
• Monitor Wells Fargo for positive pay and fraud alerts (including occasional coverage after hours or on weekends as needed).
• Review and reconcile employee expense reports submitted through Nexonia.
• Work in coordination with the tax department to process federal and state tax payments.
• Collaborate with the Finance Associate to keep the cash flow report current; prepare payment tables and participate in internal cash flow meetings with leadership.
• Process office deposits, manage incoming mail and accounting voicemails, and route communications to appropriate departments.

Month-End Close & Financial Reconciliation

• Record and reconcile cash transactions and prepare monthly bank reconciliations.
• Review AP and AR balances to ensure related-party transactions are properly classified.
• Assist the accounting team with researching and resolving open items within suspense or holding accounts.
• Support additional month-end close activities and ad-hoc financial projects as assigned.

Requirements

Required Qualifications:

• Entry-level candidate with a strong desire to build a career in corporate accounting.
• Bachelor's degree in Accounting, Finance, Economics, or a related field (Accounting degree preferred).
• Intermediate proficiency in Microsoft Excel.
• Excellent written and verbal communication skills, with strong organizational abilities and attention to detail.
• Ability to work in the Annapolis, MD office four days per week, 1 day remote.

Preferred Qualifications:

• Prior accounting, audit, or bookkeeping experience or internship background.
• Experience with enterprise accounting and expense management software, specifically NetSuite and Nexonia.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of employment visas at this time.

The expected annual compensation range for this position is $58,000 - $65,000, encompassing base pay and potential incentive target opportunity; this range does not include additional commission. This range is a good faith estimate based on the position's requirements. Specific compensation offered to the selected candidate may vary depending on factors such as relevant knowledge, skills, training, experience, and market conditions. Additionally, this position may qualify for a comprehensive benefits package, including Retirement Benefits, Medical, Dental & Vision, Health Savings Account, Flexible Spending Account, Life Insurance and Disability, Tuition Reimbursement, Voluntary Benefits, Paid Absences, and more.

About Us:

At New Energy Equity, a proud subsidiary of ALLETE, we're leading the charge in transforming the energy landscape with innovative solar solutions. As a top player in the renewable energy sector, we've successfully developed over 600MW of solar projects and closed more than $1.2 billion in clean energy investments. Our projects deliver sustainable electricity to a wide range of clients, including commercial, industrial, municipal, and utility customers. But there's more to us than just impressive numbers. We pride ourselves on a dynamic and engaging work environment where teamwork, continuous learning, and environmental stewardship are at the core of what we do. Our inclusive and collaborative culture encourages creativity and innovation, making our office a place where every idea is valued, and growth is a priority. At New Energy Equity, you'll join a passionate team that not only drives the clean energy future but also enjoys celebrating our successes together. With over 250 projects across the U.S., our supportive atmosphere ensures a balanced work-life dynamic and a fun, fulfilling career path. Join us and be part of a forward-thinking company where your contributions are celebrated, and your professional development is supported as we work towards a brighter, sustainable future.

The statements above outline the essential functions, nature, and level of work expected as of the document's preparation date. They are not exhaustive lists of all duties and responsibilities. New Energy Equity reserves the right to modify this job description at any time, without notice.

New Energy Equity is an equal opportunity employer. All applicants will be considered for employment without discrimination based on race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or any other basis prohibited by federal, state, or local law.

If you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, contact our HR department.