Accounting Manager

Accounting Manager

Our client, a privately owned commercial real estate investment and management firm in White Plains, NY is seeking an Accounting Manager to join their team. The firm owns and manages office, retail, industrial, mixed-use, and multifamily properties. The Accounting Manager is a hands-on position responsible for supporting day-to-day accounting operations, supervising AP/AR activities, maintaining accurate financial records, and assisting the Controller and CFO with cash management, reporting, and other accounting priorities.

Requirements:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent relevant work experience. CPA is a plus.
• 5+ years of progressive accounting experience; commercial real estate, property management, or multi-entity accounting experience is preferred.
• Previous hands-on supervisory experience with accounts payable and/or accounts receivable staff.
• Strong understanding of accounting principles, general ledger coding, internal controls, billing procedures, accounts receivable, accounts payable, and bank reconciliations.
• Proficiency in AppFolio and Microsoft Excel, Outlook, and Word; ability to organize, reconcile, and review financial information accurately.
• Ability to maintain confidentiality and exercise sound judgment and discretion when handling sensitive financial information.
• Excellent attention to detail, organization, follow-through, and ability to manage multiple deadlines and priorities.
• Team-oriented approach with a positive, helpful attitude and the ability to communicate effectively with staff, management, vendors, tenants, and banking contacts.

Responsibilities include, but are not limited to:

• Oversee vendor management and support the day-to-day activities of accounts payable and accounts receivable staff.
• Process monthly management fees, owner distributions, mortgage payments, maintenance payments, and other recurring obligations.
• Review and approve vendor disbursements by check, e-check, wire, or ACH, ensuring appropriate authorization and supporting documentation.
• Review general ledger coding for accuracy and prepare journal entries for non-check transactions, adjustments, and recurring items as needed.
• Maintain accurate property and accounting data in AppFolio and help ensure transactions, vendor records, tenant activity, and supporting documentation are entered consistently and timely.
• Prepare payable reports and related schedules for management review.
• Review daily cash balances across company and property bank accounts and communicate unusual activity or cash needs to management.
• Handle banking activities including transaction review, stop payments, and the setup and approval of wires and ACH transactions.
• Assist with the research and resolution of bank reconciliation discrepancies and other accounting exceptions.
• Oversee cash receipts in AppFolio, including the application of rent payments and other receipts to the appropriate tenant, property, and bank account.
• Support billing and leasing functions in AppFolio, including entering lease abstracts, tenant charges, and maintaining related property and accounting information.
• Review and allocate corporate credit card activity and prepare related bill-outs to the appropriate entities or properties.
• Coordinate and streamline recurring electronic auto-debits such as utilities, LLC fees, and other regularly scheduled charges.
• Coordinate year-end 1099 preparation and maintain accurate vendor information and supporting records.
• Support payroll processing and payroll-related reporting as required.
• Assist with accounting procedures, internal controls, recordkeeping, and process improvements to increase accuracy and efficiency.
• Serve as a backup to the Controller and CFO for accounting, banking, reporting, and other priority finance matters as needed.

The compensation for this position ranges from $125,000.00 - $150,000.00. Actual compensation will be dependent upon the specific role, office location as well as the individual's qualifications, experience, skills and certifications.