Administrative Office Manager

Administrative Manager – Laboratory Operations Denver, CO Lighthouse Lab Services is seeking a highly organized and proactive Administrative Lab Manager to oversee administrative and operational coordination for a growing molecular laboratory located in Denver, CO. This role supports daily business operations, laboratory administration, vendor management, finance coordination, HR support, and multi‑site communication across international teams. Key Responsibilities Oversee daily administrative and office operations Maintain organized documentation systems and operational processes Provide front desk coverage and administrative support as needed Ensure a professional, efficient, and well‑maintained office environment Manage procurement of office supplies, laboratory materials, equipment, furniture, and pantry items Coordinate vendor selection, pricing negotiations, and ongoing relationships Assist with purchase orders, invoice processing, and expense tracking Maintain and reconcile inventory records for office and laboratory supplies Support customs coordination and shipment tracking when required Manage incoming and outgoing mail, packages, and deliveries Coordinate facilities maintenance and service vendors Support operational alignment across US, India, and UK offices Assist with internal workflow coordination and communication Partner with HR to support onboarding and offboarding processes Prepare new hire workspaces, equipment, access credentials, parking, and welcome materials Maintain personnel documentation and compliance tracking Support scheduling and internal communications Arrange travel logistics including flights, lodging, and transportation Schedule meetings and manage calendars for leadership and staff Preferred Profile Bachelor’s degree in Business Administration or related field preferred Minimum 2–3 years of experience in office management, executive assistant, or operations roles Experience supporting laboratory or regulated environments strongly preferred Strong communication and interpersonal skills Excellent organizational and multitasking abilities Experience with vendor management, procurement, inventory control, or facilities coordination Proficiency in Microsoft Office Suite Ability to work independently and coordinate across multiple time zones Salary & Benefits $80,000 – $100,000 annually Benefits Stipend PTO and Paid Holidays Equal Employment Opportunity It is the policy of Lighthouse Lab Services to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Lighthouse Lab Services will provide reasonable accommodations for qualified individuals with disabilities. #J-18808-Ljbffr