Office Manager (FT)

Office Manager Company: Luminosity Supply & Solutions Location: Denver, CO Industry: Lighting, Controls & Electrical Distribution Date: June 5, 2026 Job Posting Office Manager — Luminosity Supply & Solutions | Denver, CO Compensation: $55,000–65,000 per year, depending on experience Employment Type: Full‑Time | In‑Person | Monday – Friday Benefits: Medical, Dental & Vision Insurance | 401(k) | Paid Time Off (PTO) About Luminosity Supply & Solutions Luminosity Supply & Solutions is a Denver‑based distributor of premium lighting, controls, and electrical products serving commercial, industrial, and residential markets throughout the Rocky Mountain region. We are a small, close‑knit team of 5–6 dedicated professionals who take pride in delivering expert product knowledge, responsive customer service, and reliable supply chain solutions to our clients and partners. We are growing and looking for an energetic, highly organized Office Manager to become a cornerstone of our daily operations. This is a hands‑on, varied role in a fast‑paced distribution environment — no two days are exactly alike, and your contributions will be felt immediately across every part of the business. Position Overview The Office Manager at Luminosity Supply & Solutions is far more than a desk job. You will serve as the operational hub of our office, supporting purchasing, sales, assisting with warehouse coordination, vendor and rep agency relationships, and ensuring our office runs at peak efficiency. This is an ideal opportunity for a motivated self‑starter who enjoys wearing multiple hats and wants to grow alongside a company in a dynamic and expanding industry. Key Responsibilities Sales & Customer Support: Serve as a contact for customer inquiries, providing responsive and knowledgeable support to our sales team. Assist with order entry, quote preparation, follow‑ups, and ensuring customers receive accurate and timely information on product availability, lead times, and pricing. Warehouse Coordination: Work alongside the team to assist with day‑to‑day warehouse operations. Coordinate incoming shipments, verify purchase orders against packing slips, and maintain organized inventory records. Serve as a communication bridge between the sales floor and the warehouse. Vendor & Rep Agency Relations: Assist in negotiating pricing, terms, and special project quotes with manufacturer representative agencies and vendors. Maintain and develop strong working relationships with key reps to secure competitive pricing and favorable terms for the company and its customers. Office Operations & Equipment Management: Oversee the operation and routine maintenance of all office equipment, including computers, printers, phone systems, and shipping/receiving tools. Manage office supply inventory, coordinate with IT and facility service providers, and ensure the workspace remains organized and fully functional at all times. Training & Product Knowledge: Actively participate in manufacturer training sessions, rep agency product demonstrations, and industry seminars to continuously build and maintain a strong working knowledge of our lighting, controls, and electrical product lines. Share relevant knowledge with the broader team to support sales effectiveness. General Administration & Marketing: Handle day‑to‑day administrative duties including answering phones, managing correspondence, maintaining filing systems (digital and physical). Support accounts receivable and payable processes and assist management with reporting and special projects as needed. Handle monthly newsletter, blog and weekly social media postings. Qualifications & Requirements Experience: 3+ years of office management or administrative experience required. Industry Preference: Background in distribution, wholesale, electrical, lighting, or construction is a strong plus. Software Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook); QuickBooks experience preferred, INFORM ERP experience helpful but not mandatory. Communication: Excellent verbal and written communication skills; professional phone and email etiquette. Negotiation: Comfortable negotiating pricing and terms with vendors and rep agencies. Organization: Exceptional multitasking and organizational abilities in a fast‑paced environment. Team Player: Collaborative attitude with the ability to work effectively in a small, close‑knit team. Education: High school diploma or GED required; Associate’s or Bachelor’s degree in Business preferred. Compensation & Benefits Salary: $55,000–65,000 annually, based on experience. Medical Insurance: Company‑sponsored medical coverage. Dental Insurance: Company‑sponsored dental coverage. Vision Insurance: Vision coverage available. 401(k): Retirement savings plan w/ match. Paid Time Off: Competitive PTO package. Work Schedule: Monday – Friday, standard business hours. Work Setting: In‑person, Denver, CO. Why Luminosity Supply & Solutions? Luminosity Supply & Solutions offers the rare combination of a small‑company culture — where your voice is heard and your work matters — with the stability and opportunity of a growing industry. You will work directly with ownership and a tight‑knit team, gain deep expertise in the lighting and electrical distribution space, and have real opportunities to grow your role as the company expands. How To Apply Interested candidates are encouraged to submit an Application for Employment - long form, resume and a brief cover letter describing their relevant experience to View email address on click.appcast.io . Please include “Office Manager Application” in the subject line. We look forward to hearing from you. Luminosity Supply & Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Physical Demands & Work Environment The Office Manager works primarily in a professional office environment adjacent to a warehouse and distribution floor. The role requires prolonged periods of sitting and computer work, as well as regular movement between the office and warehouse areas. Occasional lifting of up to 30 pounds may be required (e.g., product samples, supply boxes, or small shipments). The work environment is fast‑paced, collaborative, and team‑oriented. Acknowledgment This job description is intended to convey information essential to understanding the scope of the Office Manager position. It is not intended to be an exhaustive list of qualifications, skills, duties, or responsibilities. Luminosity Supply & Solutions reserves the right to modify this job description at any time. #J-18808-Ljbffr