Human Resources Administrator

Job Description

Job Description

We are looking for a Human Resources Administrator to support a growing organization in California. This position is ideal for an experienced HR specialist who can manage core employee processes, support compliance efforts, and serve as a dependable point of contact for workforce needs. The position requires a hands-on approach to onboarding, benefits coordination, employee documentation, and day-to-day HR administration in a fast-paced environment.

Responsibilities:

• Lead the full onboarding process for new employees, ensuring paperwork, orientation steps, and pre-employment requirements are completed accurately and on time.

• Manage offboarding activities and separation documentation while helping ensure exit processes follow company standards and applicable employment regulations.

• Administer employee benefits by coordinating enrollments, processing changes, and responding to questions related to available plans and coverage.

• Conduct background screening activities and verify that all required employment documents are collected, reviewed, and properly maintained.

• Prepare HR-related forms, notices, and written communications with a high level of accuracy and professionalism.

• Serve as a reliable resource for employees by addressing HR questions, explaining policies, and supporting day-to-day personnel matters.

• Help maintain compliance with labor laws and internal policies through consistent documentation practices and careful attention to regulatory requirements.

• Partner with supervisors and leadership to support the development, communication, and application of HR policies and procedures.

• Maintain confidential employee files and HR records, ensuring information remains organized, current, and secure.

• Provide bilingual Spanish support to communicate effectively with employees and assist with HR matters across the workforce.

• 5+ years of experience in human resources administration, HR generalist work, or a closely related role.
• Experience handling employee onboarding, terminations, and benefits administration in an active business environment.
• Working knowledge of candidate screening procedures, legal forms, and HR documentation requirements.
• Ability to draft and manage accurate HR correspondence with discretion.
• Strong understanding of HR compliance practices, employee recordkeeping, and confidentiality standards.
• Bilingual fluency in Spanish and English with the ability to support employee communication in both languages.
• Organized and detail-oriented approach with the ability to manage multiple priorities effectively.
• Prior experience supporting a workforce of approximately 255 to 295 employees is preferred.