TMD - Contract Specialist IV (Procurement & Contracts)

Job Description

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:

Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link:

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department's Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US:

Our Agency : The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: America's premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF POSITION SUMMARY

Performs advanced (senior-level) procurement and contracting work. Work involves purchasing commodities, equipment, and services. Plans, organizes, coordinates, and prepares Statement of Work (SOW) and Specifications. Prepares procurement and contract documents, maintains contract records of items purchased, received, prepared, and issued. This position reports to the Procurement & Contracts Services (P&CS) Manager and works under minimal supervision with considerable latitude for the use of initiative and independent judgement.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Oversees the purchasing and contracting for goods and services.
• Reviews and/or oversees the review of requisitions for completeness, accuracy and compliance with applicable requirements and rules prior to processing a solicitation.
• Monitors legal and regulatory requirements pertaining to purchasing or contracting.
• Determines most applicable and cost-effective procurement method for obtaining goods and services.
• Expedites Centralized Accounting and Payroll/Personnel System (CAPPS) requisitions as required and research vendors for products and services.
• Works with the program requestors and agency staff to coordinate or resolve procurement and contract issues.
• Reviews and processes assigned requisitions.
• Prepares Invitations for Bid (IFB), Requests for Offers (RFO), and Requests for Proposals (RFP).
• Recommends annual contract awards and awards contracts.
• Provides repository for requisitions, purchase orders, contracts, and related files.
• Provides data for WorkQuest exception reporting.
• Conducts vendor research for products and services and monitors contracts for vendor performance.
• Responds to phone and email requests from requesters and staff related to processing status of requisitions, purchase orders and delivery of goods/services.
• Interacts with requesters concerning delivery, specifications and other matters concerning products from vendors.
• Ensures the Historically Underutilized Business (HUB) program is utilized to award contracts to eligible HUB businesses to meet the statewide HUB goals in the applicable categories.
• Identify training needs and conduct training.
• Develop solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications.
• Perform quality control reviews to ensure compliance with legal and regulatory requirements.
• Performs related work as assigned.
• Attends work regularly and observes approved work hours in accordance with agency employee policies & procedures handbook.
• May be required to perform duty in support of national emergencies, disasters, and other missions, to include holidays and weekends.

Qualifications:

MINIMIUM QUALIFICATIONS

EDUCATION:

• Three (3) years of college or 90 college credits is required. (substitution allowed).

PREFERRED EDUCATION:

• Graduation from an accredited four-year college or university with major course work in business, public administration, financial management or related field is preferred.

EXPERIENCE:

• Four (4) years' experience in procurement of goods and services is required.
• Experience using Microsoft Office such as Outlook, Word, and Excel is required.
• Experience developing spreadsheets using MS Excel and Access is also required.

PREFERRED EXPERIENCE:

• State of Texas experience with procurement (purchasing and contracting), including contract negotiations, is preferred.
• Knowledge of CAPPS Financials, USAS or similar financial systems that support procurement or contract administration activities is preferred.
• Experience with major maintenance, renovation and construction contracts is preferred.

SUBSTITUTION:

• Additional years of experience in procurement of goods and services may substitute for required education on a year-per-year basis up to three (3) years.

REGISTRATION, CERTIFICATION OR LICENSURE:

• Certified Texas Purchaser Manager (CTPM) or Certified Texas Contract Developer (CTCD) certification is required.
• Certified Texas Contract Manager (CTCM) certification is preferred (or must be obtained within 12 months of employment date).
• Valid driver's license is required. *If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct agency business.

OTHER REQUIREMENTS:

• Background Investigation . Selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.
• Eligibility to Work in the U.S. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. All offers of employment are contingent upon the candidate having and maintaining legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.
• Sponsorship . Candidates must be eligible to work in the United States without requiring sponsorship.
• Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• contract monitoring, purchasing methods and procedures;
• contract and purchasing sources, prices, market factors and product characteristics;
• Comptroller Texas Administrative Rules (TAC), regulations and policies; andTexas Government Codes (TGC) for procurement and contracting operations.

Skill in:

• using Access, Excel, Word, USAS, CAPPS and other automated procurement systems or databases;
• communicating verbally in a clear and concise manner; and
• using office equipment such as copiers, printers, and fax machines.

Ability to:

• plan, prioritize, and schedule;
• assemble information and materials into logical order;
• pay attention to detail;
• maintain system of adequate record keeping;
• prepare reports within required timeline;
• interpret policies, procedures, and regulation;
• work effectively as part of a team;
• establish effective working relationships with supervisors and co-workers; and
• work in a military environment.

PHYSICAL/WORKING CONDITIONS

Office work is generally performed in a sedentary office setting, involving sitting, standing, and walking to perform job duties. Office work requires extensive use of a personal computer and telephone. Candidate must also be able to lift, carry, move and/or set up equipment and materials weighing up to 50 pounds. Special assignments may occasionally be performed outdoors with exposure to inclement or hot weather. Requires the ability to travel up to approximately 10% of the time.

MILITARY EMPLOYMENT PREFERENCE

If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Military Employment Preference can be granted.

Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

Veteran - DD Form 214 (or Equivalent)

Disabled Veteran - VA Civil Service Preference Letter

Spouse of a member of the United States Armed Forces or Texas National Guard serving on active-duty - Marriage certificate and verification of duty status (active-duty orders, PCS orders, statement of service)

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability - Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income

Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

Orphan of a Veteran who was killed during active duty - Birth Certificate and DD Form 1300

VETERANS:

Use your military skills to qualify for this position or other jobs. Go to to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

United States Army: 36B Financial Management Technician

United States Navy: LS Logistics Specialist

United States Coast Guard: FIN10 Finance

United States Marine Corps: 3404 Financial Management Officer

United States Air Force: 65FX Financial Management

Additional Military Crosswalk information can be accessed at:

Contact TMD's Veteran's Liaison, Paul Love if you have questions at View phone number on click.appcast.io or View email address on click.appcast.io

The Texas Military Department does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.