TMD - Contract Specialist V (Procurement amp; Contracts)

Overview Brief Position Summary: Performs highly advanced (senior-level) contract management work for the agency. Work involves overseeing the execution and administration of contracts by defining Statement of Work (SOW) and specification requirements, awarding, and monitoring established contracts. Prepares procurement and contract documents, maintains contract records of items purchased, received, prepared, and issued. Required to supervise the work of others. Reports to the Procurement Contract Manager. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgement. Work Hours: Monday – Friday, 8 hours a day, 40 hours a week. Responsibilities Oversee the purchasing and contracting of goods and services. Review and/or oversee the review of requisitions for completeness, accuracy, and compliance with applicable requirements and rules prior to processing a solicitation. Monitor legal and regulatory requirements pertaining to purchasing and/or contracting. Determine the most applicable and cost-effective procurement method for obtaining goods and services. Expedite CAPPS requisitions as required and research vendors for goods and services. Coordinate or resolve procurement and contract issues with program requesters and agency staff. Review and process assigned requisitions. Prepare Pricing Requests (PR), Invitations for Bid (IFB), Requests for Offers (RFO), and Requests for Proposals (RFP). Recommend annual contract awards and award contracts. Conduct vendor research for goods/services and monitor contracts for vendor performance. Respond to phone and email requests from requesters and staff related to processing status of requisitions, purchase orders, and delivery of goods/services. Interact with requesters concerning delivery, specifications, and other matters concerning products/services from vendors. Ensure the Historically Underutilized Business (HUB) program is utilized to award purchase orders/contracts to eligible HUBs to meet statewide HUB goals in the applicable categories. Audit invoices and checks for accuracy, receipt of material, and compliance with purchase orders. Develop purchasing program guidelines, procedures, policies, rules, or regulations. Develop establishment of purchasing goals and objectives. Coordinate the monitoring and tracking of vendor performance. Perform related work as assigned. Attend work regularly and observe approved work hours in accordance with agency state employee policies and procedures handbook. May be required to perform duty in support of national emergencies, disasters, and other missions, to include holidays and weekends. Qualifications MINIMUM QUALIFICATIONS Education: Graduation from an accredited four-year college or university is required (substitution allowed). PREFERRED EDUCATION Graduation from an accredited four-year college or university with major course work in business, public administration, financial management or related field is preferred. EXPERIENCE : Five (5) years’ experience in procurement of goods and services is required. State of Texas experience with procurement (purchasing and contracting), including contract negotiations, is required. Knowledge of CAPPS Financials, USAS, or similar financial systems that support procurement or contract administration activities is required. Experience using Microsoft Office (Outlook, Word, Excel) is required. Preferred experience: Major maintenance, renovation, and construction contracts; HUB contracts and procurement at a State of Texas governmental entity; participating in marketing, outreach, networking, or promotional initiatives. SUBSTITUTION : Additional years of experience in procurement of goods and services may substitute for required education on a yearly basis up to four (4) years. REGISTRATION, CERTIFICATION, OR LICENSURE : Certified Texas Contract Developer (CTCD) and/or Certified Texas Contract Manager (CTCM) is required. Valid Driver’s License is required. Notes: The position may require involvement with the CAPPS system and related processes as described in the responsibilities and qualifications above. This description reflects the current duties of the role and does not guarantee future employment terms. #J-18808-Ljbffr Texas Military Department