Contract Specialist II or III - Procurement Division

Contract Specialist II Or III - Procurement Division

Txdot's Procurement Division is seeking a Contract Specialist II-III, depending on qualifications. In this role, you will support procurement professionals in monitoring, documenting and facilitating functions essential to maintaining thousands of contracts. If you're analytical, motivated, organized, and team-oriented, we encourage you to apply. Work location: The selected candidate's work location may be headquartered in Austin or any of the following 25 Txdot District offices located in Abilene, Amarillo, Atlanta, Austin, Beaumont, Brownwood, Bryan, Corpus Christi, Childress, Dallas, El Paso, Fort Worth, Houston, Laredo, Lubbock, Lufkin, Odessa, Paris, Pharr, San Angelo, San Antonio, Tyler, Waco, Wichita Falls, and Yoakum. Position title, salary grade/range: Contract Specialist II, B18: $45,521-$71,055 Contract Specialist III, B20: $51,158-$81,351 This position is for Contract Specialist II or III. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs. Minimum salary:45,521.00 Maximum salary:66,255.00 Pay basis:Yearly FLSA status:Nonexempt Work locations:Stassney Hq - Main6230 East Stassney LaneAustin78744 Travel:Yes, 5 % of the time Shift:Day job Shift details:8:00am - 5:00pm Location flexibility:Onsite

At Txdot, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including: Retirement plans Alternative and/or flexible work schedules Paid leave and holidays Health premiums paid at 100% for full-time employees On-the-job training Tuition assistance program Holistic wellness program with leave incentives Career development and advancement opportunities Family-friendly policies and programs In 2024, Txdot was recognized as a best place for working parents, and many of our offices statewide are also designated as Texas mother-friendly worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance. For a complete list of our total compensation package please visit our website at: Total compensation package To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

Contract Specialist II Performs complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials, division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor. Contract Specialist III Performs highly complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties

Contract Specialist II Reviews and monitors contracts within an automated Contract Management System (CMS). Communicates with customers to determine contract renewal preferences and confirm contract status. Facilitates customer submission of vendor performance reports. Obtains, organizes, and maintains required contractual documentation. Documents internal and external communications. Follows established written standard operating procedures (SOPs). Performs other duties as assigned. Contract Specialist III All of the above and Assists with reviewing and making recommendations concerning Standard Operating Procedures (SOPs). Assists in researching and making recommendations concerning contract administration systems. Assists with developing and giving presentations. Performs other duties as assigned.

Minimum Qualifications

Education : Bachelor's degree in business administration, finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for minimum qualifications Experience : Contract Specialist II - 2 years in contract administration, administrative support, bookkeeping or accounting. Contract Specialist III - 3 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis. Licenses and certifications : Valid driver's license. This position requires driving a state vehicle. Must be a Certified Texas Contract Manager (CTCM) OR must obtain CTCM certification within 12 months of the date of hire.

Competencies

Contract Specialist II Considerable knowledge of: Contract administration/management systems Contract record-keeping Applicable computer operating systems and relevant applications Proficient skill in Monitoring contracts and procedures Analyzing and organizing business and technical data Public relations for maintaining effective working relationships with individuals and groups, both internal and external Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management Prioritizing and organizing work assignments Contract Specialist III Extensive knowledge of Contract administration/management systems Contract record keeping Expert skill in Public relations for maintaining effective working relationships with individuals and groups, both internal and external Analyzing and organizing business and technical data Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management Prioritizing and organizing work assignments

Physical Requirements and Working Conditions

Sedentary work: Lift up to 10 lbs at a time and occasionally carry files Repetitive motion-substantial movements of the wrists, hands, and/or fingers Close visual acuity-work includes data/figures; view a computer screen; extensive reading Conditions of employment: Please click this link to read the standard conditions of employment for all positions: Standard conditions of employment (Txdot)