Director of Executive Operations

Keller Executive Search is partnering with a steadily growing healthcare organization to appoint a Director of Executive Operations. This newly created, executive-facing role will serve as the trusted operational right hand to two owner-principals, translating their priorities into coordinated action across the business.

This is a Chief of Staff-level mandate, not a traditional administrative support position. The successful candidate will run the executive operating rhythm, strengthen performance visibility, drive cross-functional commitments to completion, and communicate the principals' direction accurately within clear decision-making guardrails. The role combines strategic coordination with hands-on ownership of reporting, meeting preparation, priority management, and selected executive support activities.

This is an opportunity to build an executive operations function and shape its processes during the first 90 days. Success will give the principals greater capacity to focus on long-term strategy, growth, acquisitions, and partnerships while ensuring that important initiatives remain aligned, timely, and accountable. The position offers meaningful autonomy, close exposure to ownership, and scope that can expand as trust and organizational needs develop.

Key Responsibilities

Establish and run the weekly leadership operating rhythm, including agendas, decision records, action owners, deadlines, and escalation paths

Translate the principals' priorities and decisions into coordinated cross-functional execution

Track leadership commitments, address blockers, and drive work to verified completion without relying on formal authority

Own priority calendar management, communication triage, meeting preparation, and executive follow-through

Produce weekly revenue, activity, and KPI dashboards and consolidate departmental reporting into a clear executive view

Prepare monthly review packages and proactively identify anomalies, risks, dependencies, and delayed initiatives

Draft concise internal communications that accurately reflect each principal's voice and intent

Serve as a discreet liaison among the principals, functional leaders, employees, and selected external stakeholders

Lead approved special initiatives from definition through implementation and measurable completion

Bridge coordination gaps between functions while respecting established leadership decision rights

Evaluate vendors, provide practical recommendations, and oversee implementation following approval

Represent the principals in selected meetings and communications within clearly delegated authority

Design and embed practical operating processes, role boundaries, and escalation rules during the first 90 days

Additional Information

Full-time, permanent, exempt position

Onsite in Oklahoma City, Oklahoma, Monday through Friday during regular business hours

Approximately 25% travel

No relocation assistance is available

The position reports directly to two owner-principals and has no direct reports

Essential

Bachelor's degree

At least 5 years of substantive experience in Chief of Staff, executive operations, management consulting, executive business partnership, or a comparable executive-facing role

Demonstrated ownership of cross-functional organizational execution beyond traditional administrative support

Proven discretion, trustworthiness, and integrity when handling sensitive executive, commercial, financial, or talent information

Precise written and verbal communication, including experience drafting communications for senior leaders

Evidence of driving executive commitments to completion and holding senior stakeholders constructively accountable

Sound judgment within delegated authority, including knowing when to act, clarify, or escalatin

Ability to navigate competing priorities, build trust with contrasting personalities, and influence leaders without direct authority

Experience producing executive KPI dashboards, consolidated reports, or performance review packages

Working proficiency with Microsoft 365, Power BI, Power Automate, Copilot, or comparable reporting and workflow tools

Professional working proficiency in English

Current residence in the Oklahoma City area, availability for onsite work Monday through Friday, and willingness to travel approximately 25%

Preferred

Experience establishing or materially improving an executive operating cadence, accountability system, or Chief of Staff function

Experience in healthcare, medical devices, healthcare distribution, or another sales-driven organization

Experience supporting acquisitions, new business launches, vendor implementations, or external partnerships

MBA or equivalent advanced business experience

Ideal Candidate Profile
You are a low-ego, highly trusted execution partner who is comfortable carrying significant responsibility without seeking personal prominence. You communicate with precision, build trust across contrasting personalities, act decisively within agreed guardrails, and gain satisfaction from making senior leaders and the wider organization more effective.

Annual base salary of USD 120,000–125,000, commensurate with experience

Quarterly KPI-based bonus and annual company-performance bonus opportunities

Standard company benefits package

5.23 hours of paid time off accrued every two weeks

Agency statement

Keller is a recruitment agency serving clients from startups and nonprofits to multinational corporations. It emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes. Learn more about the firm and our candidate services on our website.

Equal Opportunity policy

Equal Employment Opportunity and Non-Discrimination Policy
The following applies to both Keller Executive Search and our clients.

Equal Employment Opportunity:

Both are Equal Opportunity Employers. Qualified applicants are considered without regard to race, skin color, religion, sex, sexual orientation, gender identity or expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status.

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We are committed to a diverse, inclusive workplace where all individuals are valued and respected.

Reasonable Accommodations:

We provide reasonable accommodations to individuals with disabilities and pregnant individuals, determined through an interactive process.

Compensation Information:

For client positions, compensation appears in the job post or is shared during interviews, per applicable law. Salary ranges are included where legally required, may vary by role and location, and actual pay may depend on skills, experience, and comparison to current employees in similar roles.

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We comply with federal, state, and local nondiscrimination laws across all employment terms, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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Colorado, Nevada, New York City, California, and Washington residents: compensation is in the job post or will be provided during interviews.

We are committed to pay equity and conduct periodic pay equity analyses per applicable laws.

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Rhode Island: We do not request or require salary history.

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Use of Artificial Intelligence in Recruitment
We may use AI tools solely to support human decision-making by helping review candidate qualifications and materials. AI never automatically rejects, disqualifies, or makes final hiring decisions; all AI-assisted evaluations are reviewed by experienced recruitment professionals, and qualified human recruiters make all hiring decisions. Our AI use aims to enhance fairness, consistency, and efficiency in line with our equal opportunity and non-discrimination principles.

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Per federal and state law, we do not discriminate based on genetic information or request or require it from applicants or employees, except as permitted by law.

Local Laws:

We comply with all applicable local employment laws and ordinances where we operate.

Note:

This posting may be for a position with Keller Executive Search or a client; the employer will be identified during the application and interview process. Employment laws and requirements may vary by employer and location.

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