Administrative Specialist

About Top Agent Realty

Top Agent Realty is one of Metro Michigan's most trusted and dynamic real estate brokerages, headquartered in Troy, MI. We specialize in delivering a premium, personalized real estate experience for buyers, sellers, and investors across the greater Metro Detroit market. Fueled by a culture of excellence, integrity, and innovation, our close knit team is driven to go above and beyond. Every client, every transaction, every time. We move fast, think big, and take pride in building lasting relationships in the communities we serve. Discover more at topagentrealtymi.com.

The Opportunity

Are you an organized, driven professional looking to launch or grow your career in real estate? Top Agent Realty is looking for a polished and enthusiastic Administrative Specialist to become the operational backbone of our Troy, MI office. This is a full time, on site role where no two days are the same. You'll be at the center of a high energy, client focused small team that values your contributions and is committed to your long term growth and success. If you thrive in a fast paced environment, take pride in your work, and love being the person who keeps everything running smoothly, we want to hear from you.

Compensation

$17 to $20/hr, based on experience and qualifications.

What You'll Do

• Serve as the welcoming, professional first point of contact for clients, managing phone calls, emails, and in office visits with warmth and poise

• Keep the office running at peak efficiency by managing schedules, coordinating appointments, and organizing daily operations

• Maintain meticulous client records, transaction files, and administrative documentation with a high level of accuracy

• Support seamless transaction coordination through Dotloop and MLS platforms, ensuring all paperwork is completed on time and to standard

• Prepare polished listing materials, marketing collateral, and presentations using Canva and Microsoft Office

• Assist with basic bookkeeping and expense tracking to support smooth financial operations

• Facilitate clear, timely communication across the office and with clients throughout the transaction process

• Provide versatile administrative support to the team, adapting quickly to shifting priorities

• Help cultivate a professional, welcoming office environment that reflects our brand and values

What We're Looking For

• 1 to 2 years of experience in an administrative, office support, or customer facing role (preferred)

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace

• Hands on experience with Canva, MLS platforms, Dotloop, or other real estate tools is a strong advantage

• Outstanding written and verbal communication skills with a polished, professional presence

• Exceptional attention to detail and the ability to juggle multiple priorities without missing a beat

• A client first mindset with a genuine passion for delivering excellent service

• Self motivated and resourceful, with the ability to work independently in a fast paced environment

• A collaborative team player who brings positive energy and an entrepreneurial spirit to everything they do

• Prior experience in real estate or a related field is a plus, but a strong work ethic and eagerness to learn matter most

Why Top Agent Realty?

• Join a reputable, growing brokerage making a real impact across Metro Detroit's real estate market

• Be part of a tight knit, high performing small team where your work is seen, valued, and celebrated

• Real opportunities for career advancement and growth into higher level roles within the company. We promote from within

• Work in a collaborative, entrepreneurial environment alongside experienced real estate professionals

• Gain hands on experience with industry leading tools, platforms, and real estate operations

• A culture that recognizes your hard work, invests in your development, and celebrates your wins