Senior Proposal Specialist

Senior Proposal Specialist

Addison Group is partnering with a well-established construction organization seeking a Senior Proposal Specialist to join their growing team. This position plays a critical role in supporting business development efforts by leading the preparation of compelling proposals, qualifications packages, and presentation materials for project pursuits.

The Senior Proposal Specialist will manage the development and coordination of proposal responses from initial planning through final submission. This individual will work closely with operational leaders, estimators, and business development professionals to create high-quality marketing and pursuit materials that effectively communicate the organization's capabilities and project experience.

Key Responsibilities

• Lead the end-to-end proposal development process, ensuring all deadlines and submission requirements are met.
• Collaborate with internal stakeholders to gather technical content, project information, and supporting documentation for proposals and qualifications packages.
• Draft, edit, and refine proposal narratives to ensure consistency, clarity, and alignment with pursuit strategies.
• Maintain and update proposal resources, including project descriptions, resumes, company qualifications, and marketing collateral.
• Coordinate the production of interview presentations and other business development materials.
• Review solicitation documents to identify requirements, deliverables, and compliance needs.
• Manage multiple proposal efforts simultaneously while maintaining a high level of accuracy and attention to detail.
• Support continuous improvement initiatives related to proposal processes, templates, and content libraries.
• Ensure branding standards and document quality expectations are consistently met across all deliverables.
• Assist with tracking proposal activity, outcomes, and business development metrics.

Qualifications

• Bachelor's degree in Marketing, Communications, Business, English, Journalism, or a related field preferred.
• 4+ years of proposal coordination, proposal management, marketing, or business development experience within the construction, engineering, architecture, or related professional services industry.
• Strong writing, proofreading, and document editing skills.
• Experience managing complex, deadline-driven proposal submissions.
• Advanced proficiency in Microsoft Office Suite, particularly Word, PowerPoint, and Excel.
• Familiarity with Adobe Creative Suite and proposal management tools is a plus.
• Ability to communicate effectively with professionals across multiple departments and organizational levels.
• Strong organizational skills with the ability to prioritize competing deadlines.

Additional Details

• Full-time, direct-hire opportunity.
• Primarily office-based position located in San Antonio.
• Opportunity to support high-profile project pursuits and contribute to organizational growth.
• Collaborative and team-oriented work environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.