Administrative Assistant

The administrative assistant role supports the maintenance/facilities department.

JOB RESPONSIBILITIES:

• Responsible for the efficient operation of office procedures within the maintenance/facilities department.
• Provides administrative support to the appropriate supervisor/manager.
• Prepare reports as required, including collecting and documenting information for annual CAFO and DNREC reports.
• Track and document all purchases within the department and ensure budgetary compliance.
• Coordinates and disseminates communication and correspondence.
• Assures accurate files and record keeping. Maintains record retention policies and procedures.
• Responsible for weekly timekeeping, schedule verification, and processing for team members in the corresponding department.
• Coordinate and monitor inventory management.
• Responsible for initiating the necessary documentation for status changes and information updates for team members in the corresponding department.
• Maintain professionalism at all times when working with and responding to team members and/or guests.
• Able to communicate (both written and verbal) with all team members and levels of management.
• Attends and records minutes for all meetings as requested.
• Coordinates and inputs requisitions for purchasing and accounting.
• Perform other related duties as required

JOB REQUIREMENTS:
One (1) to Three (3) years of administrative experience.

• Must be proficient in the use of Microsoft Excel & Microsoft Word Applications.
• Must have strong organizational skills; accounting background preferred.
• Attention to detail and accuracy required.
• Ability to work in a fast-paced environment and effectively communicate with team members, management, and guests is mandatory.
• Must be able to handle all types of team member/guest-related situations; relay all team member compliments and complaints to department management.
• Must be able to stand, sit, walk, and bend for extended periods of time without difficulty.
• Must be able to work a flexible schedule based on business needs, which includes days, evenings, nights, weekends, and holidays.

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