Payroll Associate

Seeking Breakthrough Makers Children's Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation. At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric careand your career. CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means. A Brief Overview Under general supervision, the Payroll Associate II works in various payroll queues to ensure the accurate processing and payment of employee payroll data. Assumes additional responsibilities assigned by the Payroll Specialist, Manager, or Director on an ongoing basis, in addition to completing Payroll Associate II responsibilities. Provides tier-one support for all Payroll policies, processes, and programs and serves as the first point of contact for Payroll customers via phone, email, and chat. The ideal candidate will possess excellent interpersonal, listening, verbal, and written communication skills; be detail-oriented; and interact effectively with staff and management at all levels. How the Role Supports Organizational Goals The Payroll department's primary objective is ensuring employees are paid accurately and on time. This position supports that goal by providing additional capacity, oversight, and support for payroll processing, helping maintain accuracy, timeliness, and compliance. Preferred Experience The ideal candidate will possess: Experience with UKG/Kronos. Experience using Workday. Familiarity with OnBase. Payroll experience in healthcare or large corporate environments. Career Growth & Development We are committed to helping employees build meaningful careers. This role provides opportunities to expand payroll expertise, develop proficiency in industry-leading systems, and take on increasing levels of responsibility. Potential Career Path Payroll Associate II ? Payroll Associate III Development of advanced payroll operations knowledge, including Workday, UKG, compliance requirements, and payroll process optimization Opportunities to grow within the Payroll function and broader Finance organization Work Environment This position offers a flexible hybrid work environment designed to support both collaboration and work-life balance. Team members primarily work remotely, with a regular onsite presence at CHOP's Cira Centre office every Wednesday. Additional onsite attendance may be required periodically based on operational and business needs. Work Arrangement Primarily remote work environment Weekly onsite collaboration day at the Cira Centre office (Wednesdays) Additional onsite attendance as needed to support departmental priorities What You Will Do Acts as first point of contact for Payroll customer requests (inquiries and issues) and escalates to appropriate channel when required Maintains customer contact until request is resolved, including informing customer of status and resolution. Provides accurate, consistent, and timely responses to Payroll requests that are considered to be routine requests and require limited research. Utilizes knowledge base tool to provide consistent answers to customers and lets manager know if additional knowledge articles are needed. Educates customers on best practices and tools (e.g., Service Portal, ESS, MSS) available Supports a continuous improvement environment by raising issues, escalating concerns and being an agent of change Maintains adherence to all audit/compliance and regulatory requirements Keeps pace in a rapidly changing environment while maintaining strong knowledge and a positive attitude Contributes positively to the team through the sharing of knowledge, ideas, and active participation in meetings Transaction Processing - processes a variety of transactions affecting the payroll output including, but not limited to, retroactive salary increases/decreases, payroll deductions, PPL payout does to FTE changes and creating EIBs. Rehire, terminations and historical timecard edits (including on demand payments). Running edit reports in our Time and Attendance system to ensure accurate payments. Absence processing manual accrual adjustments needed when employees are not eligible for an accrual, receives an off-cycle payment for a time off, uses PPL in advance, or has an FTE change and due a PPL payout. Banking processing when employee payments are returned to CHOP, they will reach out and help the employee fix their banking information and submits this information to be voided and reissued. Places stop payments at the request of employees. Check sealing, applying postage, and walking to the Post office. (Every Wednesday at Cira) Handles the mail. Open, sort and fax to the appropriate person. Internal Control- reviews daily reports from HCM department, runs audit reports from time and attendance and payroll systems, monitors ESS input for direct deposit and W4 forms. Provides training and follow up support for the scheduling and timekeeping applications in the time and attendance system. Provides training to any incoming Payroll Associate II or III. Completes complex data requests from external customers (Union, Government agencies, Workmen's Comp) as well as special work Education Qualifications High School Diploma / GED Required Experience Qualifications At least three (3) years experience in Payroll Required At least three (3) years in Payroll in Hospital setting Preferred At least three (3) years experience with Workday Payroll Preferred At least three (3) years experience with Kronos or UKG WFM Time and Attendance System Preferred Skills and Abilities Strong analytical and computer skills Ability to provide empathetic service in a fast-paced environment. Strong communication skills (written and verbal) Strong organizational skills, self-motivated and results driven. Effective time management and prioritization skills. Ability to adhere to policy in the maintenance of confidential information. Knowledge and understanding of overall policies, processes and procedures. To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine. Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly. At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting. Click here for more information regarding CHOP's Compensation and Benefits.