Purchasing and sales specialist

Job Description

Job Description

We are looking for a detail-oriented Purchasing and Sales Specialist to support procurement coordination, vendor communication, and transaction accuracy for a security-focused organization in Boca Raton, Florida. This is a Contract position suited for someone who can manage purchasing activity, track shipments, and maintain organized records in a fast-paced environment. The ideal candidate brings strong administrative and accounting-related skills, with the ability to work across vendors, invoices, and supply movement while ensuring reliable documentation and timely follow-through.

Responsibilities:
• Coordinate inbound and outbound freight activity, including deliveries, moves, and asset transfers between suppliers and receiving sites.
• Manage vendor onboarding support by gathering initial documentation, organizing supplier records, and keeping catalog and reference files up to date.
• Maintain accurate digital purchasing records and ensure transaction details are properly documented for operational visibility.
• Review and process invoices each day, verifying pricing, item details, quantities, specifications, and coding accuracy before submission.
• Arrange purchases for supplies and oversee shipment scheduling, including product returns and related follow-up with vendors.
• Issue orders to approved suppliers and help identify the most appropriate sourcing options based on service, quality, and availability.
• Assess vendor suitability by communicating with suppliers and reviewing operational capacity, facility standards, and dependability.
• Provide additional coordination and administrative support as needed to meet department and project objectives.• High school diploma or equivalent is required.
• Associate’s degree or bachelor’s degree in business administration or a related field is preferred.
• Experience supporting purchasing, sales support, vendor coordination, or order processing activities.
• Working knowledge of invoice review, accounts payable, accounts receivable, and financial record accuracy.
• Familiarity with accounting and ERP platforms such as NetSuite, Oracle, QuickBooks, or SAP.
• Ability to perform reconciliations, manage journal-related entries, and assist with general ledger or month-end activities.
• Strong organizational skills with close attention to detail and the ability to manage multiple priorities effectively.