Accounts Receivable Coordinator

Accounts Receivable CoordinatorFrom weddings and celebrations to corporate gatherings and major sporting productions, our team works behind the scenes to bring events to life. We take pride in delivering exceptional experiences, embracing creativity, and making every event run seamlessly. We believe extraordinary events start with extraordinary people. If you take pride in your work, enjoy collaborating with a supportive team, and want to be part of something bigger, you'll feel at home here.About the JobThe Accounts Receivable Coordinator helps ensure client payments are applied accurately, invoices and account records remain current, and past-due balances are addressed in a timely manner. This role supports the financial side of Bright's event rental business by monitoring deposits, payments, refunds, and outstanding balances throughout the event lifecycle. Working closely with clients, Sales, Operations, and Accounting, this position helps resolve billing questions, maintain accurate account information, and prevent payment issues from affecting event preparation or delivery.What You'll DoProcess and apply client payments received by check, credit card, ACH, and other approved methods while maintaining accurate daily recordsPrepare and send invoices, account statements, payment links, and related billing documentsMonitor accounts receivable aging and follow up on outstanding or past-due balancesCommunicate with clients to resolve billing questions, payment discrepancies, and account concernsConfirm required deposits, signatures, and payments are received before event deadlinesProcess approved refunds, account credits, payment adjustments, and check requestsReview credit applications and maintain supporting documentation, including tax-exempt and resale certificatesPartner with Sales and Operations to resolve account issues that could affect event orders or service timelinesSupport month-end reporting, account reconciliations, and accurate recordkeeping while following established internal controlsWhat You BringRequiredAt least two years of experience in accounts receivable, billing, collections, bookkeeping, or a related accounting roleWorking knowledge of invoicing, payment processing, account reconciliation, and collection practicesStrong attention to detail and the ability to process financial information accuratelyClear and professional written and verbal communication skillsAbility to manage multiple accounts, deadlines, and follow-up items in a fast-paced environmentProficiency with Microsoft Excel, Outlook, and standard office programsAbility to handle confidential client and financial information appropriatelyAbility to work onsite in the Dallas office for the first six months and transition to a hybrid schedule of three onsite days and two remote days each weekNice to HaveAssociate or bachelor's degree in Accounting, Finance, Business Administration, or a related fieldExperience in event rentals, hospitality, equipment rentals, or another service-based businessFamiliarity with accounting software, rental management systems, or customer payment platformsExperience reviewing credit applications, tax-exempt forms, or resale certificatesBilingual English and Spanish communication skillsWhat Makes Us SpecialCompensation and BenefitsCompetitive pay: $24.00 - $28.00 per hourPaid time off and company holidaysComprehensive benefits package including:Medical, Dental, and Vision InsuranceCompany-Paid Basic Life and AD&D InsuranceShort-Term and Long-Term DisabilityTelehealth and Wellness programsFlexible Spending Accounts (FSAs)Employee Assistance Program401(k) with employer matchingOur Culture & WorkA team that has your back: We work across sales, warehouse, logistics, and operations to make every event successful. When challenges come up, our teams step in and support each other.Work that creates real moments: Every event represents something meaningful, whether it is a wedding, celebration, milestone, or major gathering. Our work helps create experiences people remember for years.Pride in craft and reliability: We deliver consistently and professionally. Our team cares about the details, the quality of our products, and the experience we provide.Opportunities to grow: As we continue to expand, we invest in development, training, and career growth across roles, departments, and locations.Innovation and creativity: We encourage fresh ideas and empower our teams to find new ways to deliver exceptional events.Fun with impact: We work hard, support each other, and take pride in being part of something meaningful.