Administrative Assistant

Administrative Assistant

Our client, a growing financial services organization, is seeking a highly organized and professional Administrative Assistant to provide day-to-day support to leadership and help manage critical administrative functions. This position is ideal for someone who thrives in a fast-paced environment, enjoys managing competing priorities, and has experience supporting senior leaders through calendar coordination, communication management, and operational support.

Position Responsibilities:

• Manage complex calendars, coordinate meetings, and schedule appointments for leadership team members
• Monitor and manage email inboxes, prioritize communications, and draft responses when appropriate
• Coordinate travel arrangements, meeting logistics, and expense reporting as needed
• Prepare presentations, reports, meeting materials, and correspondence for internal and external stakeholders
• Serve as a point of contact for clients, vendors, and business partners while maintaining professionalism and confidentiality
• Organize and maintain records, documentation, and administrative processes
• Support leadership with special projects, deadlines, and operational initiatives
• Coordinate internal meetings, including scheduling, agendas, and follow-up actions
• Assist with office management responsibilities and contribute to overall workflow efficiency
• Handle sensitive information with discretion and maintain confidentiality at all times

Qualifications:

• 3 years of experience in an Administrative Assistant, Executive Assistant, Office Manager, or executive support role preferred
• Prior experience supporting senior leadership or executives strongly preferred
• Experience within financial services, banking, investment management, insurance, or professional services environments preferred
• Strong calendar management and email management experience required
• Exceptional organizational skills with the ability to prioritize multiple tasks and deadlines
• Strong written and verbal communication skills with a high level of professionalism
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
• Ability to work independently, anticipate needs, and problem-solve proactively
• High attention to detail and commitment to confidentiality

What Our Client Offers:

• Competitive compensation and benefits package
• Opportunity to support leadership within a growing financial services organization
• Collaborative and professional work environment
• Career growth and development opportunities
• Exposure to high-level business operations and strategic initiatives