Chief Administrator Officer

Position Summary The CAO of North Kaplan Hall works independently to support the teaching, research and public service mission of a large administrative group within the College of Letters and Sciences. The group is comprised of: Near Eastern Languages and Cultures (including the Program in Islamic Studies); the Study of Religion Interdepartmental program (SOR), the Center for the Study of Religion (CSR), and the Pourdavoud Center for the Study of the Iranian World. The activities of the CAO have a significant impact on every area of departmental activity, requiring and understanding the research and academic objectives and workings of each department/program. Directly supervises 6 career staff, and supports 20 Senate faculty, as well as emeriti faculty, visiting faculty, lecturers, teaching assistants, readers, tutors and graduate student researchers. The departments provide approximately 20,000 student credit hours of instruction, teaching over 100 courses each quarter. The manager is responsible for oversight of a $7.25 million budget in State and Federal funds, Endowments and Gifts, Research Grant funding, equipment, and a facilities management program that includes two buildings (Kaplan and Haines), totaling approximately 9,400 square feet. Salary & Compensation UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. UC Benefit package and UC Total Compensation Estimator can help you discover benefits that start on day one and calculate the total compensation value with benefits. Qualifications Ability to manage a complex organization with multiple objectives, viewpoints, resources and funding sources. (Required) Demonstrated skill and flexibility to manage a large multi-function staff, including skill in defining positions, recruiting and training. Skill in establishing a harmonious and productive work environment. (Required) Ability to set short and long range priorities for all levels of staff to accomplish diverse departmental/programmatic objectives. Ability to develop action plans to ensure attainment of goals. (Required) Skill in financial analysis, long and short range planning, preparation/administration of a multi-million dollar budget with multiple funding sources. Ability to correlate fiscal resources with programmatic needs. Ability to forecast and control income. (Required) Financial and accounting skill to design, modify and manage departmental accounting systems. (Required) Knowledge of the management of space and facilities including developing space and facilities utilization plans and justifying major and minor capital improvement requests. (Preferred) Ability to simultaneously manage a wide range of projects and responsibilities. Ability to set and meet deadlines; ability to set high goals and achieve results. (Required) Demonstrated skill to work independently and to use initiative. (Required) Skill in organizing material and people to optimize efficiency. Skill in negotiation to formulate policies and procedures. (Required) Ability to resolve complex administrative problems. (Required) Ability to manage consensus, involving both faculty and staff to reach feasible decisions. (Required) Strong communication skills both verbal (ranging from one on one to formal group presentations) and written (ranging from memos to complex reports). (Required) Ability to exercise tact and discretion in matters of confidentiality. Ability to listen effectively and to deal with sensitive information. Skill in establishing rapport and gaining the trust of others. (Required) Knowledge of computer hardware and software to manage effective information systems. (Required) Knowledge of University systems such as those maintained by the Registrar's Office, AIS, financial, personnel and payroll systems. (Required) Working knowledge of the organizational and operating structures of academic departments. (Required) Working knowledge of policies in the areas of academic, staff and apprentice personnel, contract and grant administration, student advising, purchasing and materials management, budgeting and accounting. (Required) Knowledge of University labor and employee relations rules and regulations. (Preferred) Education, Licenses, Certifications & Personal Affiliations Bachelor's Degree in related area and / or equivalent experience / training (Required) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. Schedule 8:00 a.m. to 5:00 p.m. Union/Policy Covered 99-Policy Covered Complete Position Description #J-18808-Ljbffr University of California Los Angeles