Proposal Manager

Job Description An experienced Proposal Manager is needed to lead and coordinate complex competitive proposal efforts in support of government and defense-related programs. The role involves overseeing the entire proposal lifecycle—from pre‑RFP planning through final submission—ensuring all proposals are compliant, compelling, and aligned with customer requirements and business objectives. This position requires collaboration with various internal teams to deliver successful proposals. Responsibilities Lead the development and submission of competitive proposals in accordance with established capture and proposal management processes. Ensure all proposals are compliant, responsive, professional, and aligned with customer requirements and solicitation instructions. Manage the full proposal lifecycle, including planning, strategy development, content creation, reviews, production, and submission. Oversee multiple concurrent proposal efforts while maintaining schedule, quality, and budget objectives. Coordinate activities across proposal teams, technical writers, subject matter experts, solution architects, pricing personnel, contracts teams, and support staff. Partner with Capture Managers and Business Development teams during pre‑RFP and pursuit activities. Develop and maintain proposal development plans, schedules, compliance matrices, writing assignments, outlines, and volume structures. Organize proposal teams by defining roles, responsibilities, resource requirements, and support needs. Coordinate support from functional organizations to ensure successful proposal execution. Manage Proposal Specialists, Graphics Artists, and other proposal support personnel. Coordinate RFP reviews and customer questions and clarification requests through Contracts. Conduct proposal kickoff meetings, daily status reviews, and action‑item tracking. Translate capture strategies into proposal win themes, discriminators, messaging, and storyboards. Collaborate with Capture Managers, Program Managers, and Technical Leads to establish proposal themes and solution narratives. Lead proposal review cycles, including competitive assessments and formal proposal reviews. Ensure proposal content remains aligned with customer requirements and overall pursuit strategy. Manage proposal preparation schedules, staffing, budgets, and review milestones. Coordinate proposal writing, graphics development, and production activities. Monitor proposal activities to ensure adherence to established quality and process standards. Provide leadership with regular proposal status updates, risk assessments, and execution metrics. Support executive review activities throughout the capture and proposal process. Coordinate technical, engineering, pricing, and leadership approvals. Ensure pricing is aligned with established internal review processes and submission schedules. Facilitate management reviews and approvals prior to proposal submission. Manage final proposal production, publishing, packaging, and customer submission. Ensure successful and documented proposal delivery. Coordinate proposal clarification responses and Best and Final Offer (BAFO) submissions when required. Maintain proposal libraries, reusable content repositories, templates, and graphics databases. Essential Skills 10+ years of relevant experience in project and proposal management lifecycles and Government Procurement/Capture/Proposal Management. Defense industry experience required. Subject matter expertise in marketing or engineering or related discipline. Master’s degree in a related field or equivalent combination of education and experience. Familiarity with formal project management methodologies such as PMI, Six Sigma, or CMMI. Experience leading strategic captures and large‑scale competitive proposal efforts. Demonstrated history of successful proposal submissions and contract wins. Additional Skills & Qualifications Project management best practices from sources such as Project Management Institute, Six Sigma, and the Capability Maturity Model. Ability to perform effectively in a fast‑paced, deadline‑driven environment. Work Environment The position is based in Melbourne, FL, with on‑site work required on Tuesday, Wednesday, and Thursday. The role follows a 9/80 schedule. Job Type & Location This is a Permanent position based out of Melbourne, FL. Pay and Benefits The pay range for this position is $160,000.00 – $180,000.00 per year. Benefits highlights: comprehensive medical, dental, and vision coverage; 401(k) with company match; HSA company contributions; paid parental leave; tuition reimbursement; student loan repayment assistance; flexible 9/80 schedule with every other Friday off; generous PTO and holidays; wellness programs; life and disability insurance; and ongoing career development opportunities. Workplace Type This is a hybrid position in Melbourne, FL. Application Deadline This position is anticipated to close on Jul 24, 2026. Equal Employment Opportunity Actalent is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options. Legal & Diversity Statements For positions located in the city and county of San Francisco, qualified applicants with arrest and conviction records will be considered. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment. #J-18808-Ljbffr