Booking Clerk

Under general supervision of the Jail Commander, processes and files paperwork which
accompanies the incarceration or release of arrestees in the jail facility. Gathers arrest and
booking documentation, fingerprints, and mug shots.

GOALS
● To ensure work performance, effective time management practices, and attention to
detail.
● To articulate and convey information accurately and appropriately to staff and public.
● To enhance office excellence and performance.
● To work with technology and other job-related tools.

ESSENTIAL FUNCTIONS
● Processes incoming inmates and arrestees.
● Enters information into JMS/OMS Jail Management System.
● Obtains medical history data during intakes, as required by law and alerts intake
officers of medical emergencies, injuries, claims by new arrestee, suicidal tendencies,
or other pertinent information.
● Receives inmate and arrestee property receipts, and stores property in secure
storage.
● Properly books arrestee into the jail center as indicted by arrest citation or probable
cause statement, court order, warrant of arrest or other suitable documentation.
● Maintains custody and control of inmate's cash accounts.
● Completes Inmates Status Screen, phone records, bond Information and other

booking information, and obtains signatures, as required.
● Organizes and maintains outside multi-agencies' communications.
● Prepares inmate files, inserts booking records, and other documentation.
● Assigns inmate to housing units following the completion of the booking process.
● Gathers and assembles arrest documentation copies for submission and forwarding
to the designated court and County Attorney's Office.
● Tracks inmate's court appearances, and assembles log to inform the deputies of any
inmate movement and appearances in court.
● Releases inmates and arrestees from jail upon receipt of authorizing documentation.
● Returns inmates property upon release or transfer to other agency or institution, and
obtains signatures, as required.
● Gathers release documentation; processes bail bonds and prepares inmate files to
prepare storage of Records.
● Communicate in a courteous and professional manner with inmates, coworkers,
administration and the public.
● Maintains, checks and balances for inmate commissary accounts.
● Provides administration support when needed.
● Performs related duties as business necessitates.
● Acts at all times in the best interest of the Sheriff's Office by fulfilling department rules,
adhering to department policies, practices, directives and goals and by refraining from
bringing the competence, integrity or good name of the department, its employees or
administration into question through words or conduct

EDUCATION AND EXPERIENCE
● High School Diploma or equivalent;
● Two years clerical experience which includes direct public contact and experience in
data entry training; or an equivalent combination of education and experience; and
● Must acquire and maintain certification Notary Public and UCJIS, Utah Criminal
Investigation System as a condition of continued employment.
● Bilingual Spanish desired, but not required.
LICENSE AND CERTIFICATION
● Must have a current and valid Utah Driver License; and
● Notary Public Certification.
● UCJIS, Utah Criminal History Information System within 6 months of employment.

SKILLS/ABILITIES

● Attention to detail.
● Enhanced organizational skills.
● Advanced computer skills including MSOffice, Excel; and
● Ability to perform research functions using internet or database and other software
programs used by the Sheriff's Office and/or Jail Facility.
● Ability to work under time restraints to meet official deadlines.
● Ability to effectively solve problems.
● Ability to enforce regulations with firmness, tact and impartiality.
● Ability to communicate effectively verbally and in writing.
● Ability to read and accurately interpret measurements and inmate statistics.

PERFORMANCE MEASUREMENTS
● Ability to provide accurate documentation evaluating the performance of the Jail
Reimbursement program.
● Ability to provide inmate documentation to courts and other agencies on a timely manner.
● Ability to maintain accurate checks and balances on expenditures and bookkeeping
formats.
● Ability to maintain accurate checkbook, deposits and bank statements on inmate
commissary accounts; and
● Ability to perform the functions of Bail Commissioner in determination of correct bail
amounts.
● Exemplify professional, courteous and timely communication and work processes.
● Ability to establish and maintain effective working relationships with staff, supervisors,
elected officials and public.
● Maintain confidentiality at all times.
● Ability to interpret and abide by all state, federal and local laws governing aspects of the
job.
● Ability to interpret and carry out instructions and assignments as warranted.
● Ability to impart information to others when necessary and as required by law.
LANGUAGE SKILLS
● Must be able to write clearly, concisely and have a good command of the English
language.
● Must have a good concept of the mathematical equations associated with business
finance in accordance with the inmate's commissary accounts.● Must be able to respond professionally to inquiries from public and other agencies in both
written and oral communications.
● Must be able to read and understand state, federal, and local regulations governing
records management, inmate records, commissary accounts and other related
regulations associated with governmental agencies.
REASONING ABILITY
● Ability to apply common sense to carry out instructions furnished in written or oral
communications.
● Ability to communicate understandable instructions and/or perform problem resolutions
● Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers,
currency, common fractions, and decimals.