Shipping and Receiving Coordinator

Job Description

Under the supervision of the Service Center General Manager, Sr. Service Center Manager, Service Center Manager OR Shipping and Receiving Supervisor, the Shipping and Receiving Coordinator provides coordination and support for the efficient operations of the Service Center. The Shipping and Receiving Coordinator interfaces frequently with peers and managers and occasionally with customers. This position includes a high volume of data entry. The Shipping and Receiving Coordinator completes all tasks in compliance with applicable Federal, State, and Local Department of Transportation regulations as well as compliant with all policies, practices and procedures. This position may have a higher focus on either shipping responsibilities or receiving responsibilities based on the Service Center’s level and location.

Primary Responsibilities (Essential Functions): __

Shipping

• Place 24-hour advance notice calls to customers within assigned territories to inform them about next-day service.
• Inform Client Services or Dispatchers of order changes
• Verify outgoing shipments of supplies, equipment and materials. ****

Receiving

• Identifies materials received and completes appropriate paperwork.
• Sign manifests that end at the facility and create billing packets (based on location permitting and need).
• Enter order updates which add to any required Transportation, Supplies, or Demurrage charges once the waste and documentation arrive at the facility

Service Center Coordination (responsibilities may vary based on service center level and location):

• Obtains 10-day log from supervisor following the daily yard walk, reviews the log against the manifests tracking system and reconcile the reports, and make copy and fill out form using current day’s data
• Manage inventory and orders office supplies, including personal protective equipment (PPE) using our internal ordering website and obtain proper approvals.
• Review Drivers’ data submitted via an electronic logbook to ensure compliance with DOT regulations for hours of service and other compliance requirements, verify information and notify Transportation Supervisor or Manager of any violations.
• Maintain and compile information from drivers’ load sheets into one daily report to allow for accurate inventory of warehouse supplies.
• Prepares necessary manifest and land disposal restriction forms and maintains associated filing systems.
• Compiles and enters data and reports to manage the logs and operational efficiency and to support decision making to include information about labor hours, equipment usage, consumption of material, quality control, types and quantities of labor and other aspects of operations.
• Creates and edits reports, including incoming and outgoing daily, weekly, and monthly inventory reports.
• Maintains electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail.
• Performs other reasonably related tasks as assigned by management.

Safety, Security, and Compliance

• Supports Safety and Security initiatives at service centers within their assigned region.
• Stay updated on changes in safety and compliance regulations at service centers within their assigned region.

Performs other related duties and/or project work as required or requested.

Work Environment:

• Must be able to work in a busy, often distracting work environment that is generally climate controlled.
• Ability to work in a fast-paced environment with tight deadlines and multiple project deliverables.
• Ability to reliably attend work during scheduled hours on a regular basis.
• Ability to sit for long periods of time.
• Ability to occasionally lift and carry up to 20 pounds.
• Must be willing and able to abide by Clean Earth’s Core Values and Code of Conduct.

Qualifications:
Qualifications

Education

• High School Diploma or GED required

Experience

• 1+ years of experience providing administrative support. Examples of this include payroll entry, generating reports, or bookkeeping/accounting experience.
• Experience using Salesforce, Preview, SPAK, and Steriwise, or similar systems, preferred.
• Experience with CORE and Intelligent Document Processing (IDP) is a plus.
• Experience in administrative tasks and office management is preferred.
• Experience in hazardous waste management is preferred.
• Understanding of the waste management industry is a plus.

Skills : (The skills listed are the abilities and knowledge required to perform the job effectively ** .)**

Customer Service & Commercial

• Ability to interact with customers and manage SLAs and relationships preferred.
• Basic verbal and written communication skills.

Administrative Skills

• Intermediate skills in Microsoft Excel is preferred.
• Attention to detail in work tasks and documentation is preferred.

Additional Information

Benefits: Comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, tuition reimbursement, paid volunteering and more. In addition, commencing no later than January 1, 2027, benefits package will include participation in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement. We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law