Coordinator, Civil Aviation, Space Programs, and Engineering & Technology

We are hiring!

Looking to join a leading organization that serves as the voice of the American aerospace and defense industry? The Aerospace Industries Association (AIA) located in Rosslyn, VA has been the voice of the A&D sector for over 100 years. AIA is dedicated to shaping policy that strengthens the industry’s ability to improve the safety of air transportation, drive innovation, and ensure a vibrant industrial base.

AIA is seeking a dynamic and experienced Coordinator. Reporting to the Vice President, Civil Aviation, this role will play a key part in providing a broad range of administrative and operational support to the day-to-day operations of AIA’s Civil Aviation, Space, and Engineering & Technology teams.

The ideal candidate is highly organized, discreet, collaborative, and service-oriented, with strong problem-solving abilities, exceptional attention to detail, and excellent written and verbal communication skills. Success in this role requires strong operational execution, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

They must be able to quickly switch between near- and long-term tasks. Managing multiple meetings, executing day-to-day operations, maintaining excellent records, and meeting changing deadlines is essential to the position. This role also includes coverage of the reception desk during lunch breaks and other periods of absence, ensuring continuous front desk support.

The salary range for this role is $52,000-$60,000.

Key Responsibilities:

• Provide administrative support with a high level of professionalism and in a manner that reflects positively on the organization (50%).
• Supports the planning of meetings and events (25%).
• Conducts research and data collection on topics pertaining to core portfolio areas, such as aviation safety, environment, spectrum, emerging technologies, R&D, and airspace integration (25%).

Desired Skills/Experience

• Experience in a non-profit organization, trade association, or aerospace industry preferred
• Relevant operational, administrative, or project management experience preferred
• Proficient writing skills, including the ability to develop background and talking points quickly and in a concise manner is sought after

Minimum Requirements:

• Native understanding and extensive work within the Microsoft Office environment (Outlook, Word, Excel, PowerPoint, Project, SharePoint) is required
• Strong oral and written communication skills (concise, timely, positive nature)
• Ability to work under time pressure to meet deadlines and capability to quickly flex to changes in priorities. In addition, be flexible where extra hours are needed without always being asked
• A team player attitude, with dynamic customer service, and proven ability to respond to internal and external requests, from all levels of leadership, for assistance promptly, professionally, and effectively
• Ability to independently prioritize, multi-task duties, and collaborate across AIA. In addition, possesses well-developed interpersonal and time management skills
• Natural desire to take ownership to contribute to the broader team.
• Motivated, “can-do” attitude that contributes to the mission of the organization and the industry
• Ability to handle confidential information with professionalism, maturity, and trust

To Apply, please send the following documents to View email address on click.appcast.io :

• Resume
• Cover Letter

The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer

AIA is proud to be an equal opportunity workplace, committed to non-discrimination regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other status protected by applicable law.