Executive Office Support Specialist

Job Description

Job Description

About the Role

Based in Boca Raton, FL, this position anchors the operational rhythm of a dynamic team. You’ll streamline schedules, elevate documentation quality, and ensure communication flows smoothly across the office.

Impact Areas

• Operational efficiency through precise scheduling and calendar upkeep.
• Clear decision-making with well-prepared reports and presentations.
• Faster responses via professional handling of calls and correspondence.
• Reliable recordkeeping with organized, up-to-date files.
• Team momentum supported by project assistance and task follow-through.
• Well-stocked workspace through supply coordination and inventory control.
• Connected culture through meeting and event coordination.

Core Responsibilities

• Manage calendars and appointments with accuracy and foresight.
• Prepare and format reports, slide decks, and related documents.
• Answer and route incoming calls; handle email and mail inquiries.
• Organize digital and physical files; keep documentation current.
• Support cross-functional projects and evolving priorities.
• Oversee office supplies and inventory needs.
• Assist with planning and coordinating team meetings and activities.

Qualifications

• High school diploma or equivalent; extra training/certifications in office administration are a plus.
• Prior success in an administrative assistant or comparable role.
• Meticulous organization and attention to detail.
• Strong written and verbal communication.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Self-starter who also thrives in a team environment.
• Positive, adaptable, and comfortable in a fast-paced environment.

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance
• Paid time off
• Vision insurance

If you take pride in keeping the details tight and the team moving forward, we’d love to connect.