Payroll Manager

We are working with a client in Coral Gables that is looking for a Payroll Manager to join their team. This is an individual contributor role and is 100% onsite. Remember to check your CV before applying Also, ensure you read through all the requirements related to this role.Position OverviewA growing family office is seeking a hands-on Payroll Manager to support a multi-entity payroll structure and core HR administration. This role will be responsible for running payroll across multiple sub-family office entities, ensuring compliance with tax and deduction requirements, and supporting full employee lifecycle HR processes.The organization currently utilizes a PEO model through TriNet and is transitioning toward more internal HR infrastructure. This role will play a key part in that evolution.The position is estimated to be approximately 50% payroll-focused and 50% HR coordination/administration.Key ResponsibilitiesPayroll Administration (Multi-Entity)Process bi-weekly payroll for ~40–50 employees across multiple sub-family office entitiesManage payroll inputs including wages, bonuses, taxes, deductions, and benefits coordinationSupport transition and coordination of payroll activities currently administered through PEO structureEnsure accuracy and compliance with federal, state, and local payroll tax regulationsGenerate payroll reports for leadership and board-level reportingMaintain payroll records and audit-ready documentationHR Coordination & OperationsSupport onboarding and offboarding processes (employee setup, documentation, IDs, system access)Maintain employee records and confidential HR filesAssist with performance management process tracking and documentationCoordinate basic compliance and HR reporting requirementsSupport recruiting coordination efforts; potential use and administration of ATS functionalityPartner with recruiting coordinator on hiring logistics and candidate trackingReporting & Administrative SupportPrepare PowerPoint presentations and reporting packages for board and leadership meetingsSupport HR-related analytics and workforce reporting from payroll/HR systemsAssist in developing and improving HR and payroll processes as the organization xhyhwjd scalesEnsure data integrity across payroll and HR systemsQualifications8+ years of experience in payroll, or HR/payroll operationsExperience processing payroll in a multi-entity or multi-state environment strongly preferredExposure to PEO environments (TriNet or similar)Strong understanding of payroll tax compliance, deductions, and reportingHR administrative experience including onboarding/offboarding processesStrong proficiency in Excel and PowerPoint for reporting and presentationsHigh level of discretion handling confidential employee and financial informationComfortable in a lean, fast-moving environment with evolving processes