EA/ Project Coordinator

Our client, a biotechnology startup in Boston, MA, is seeking an Executive Assistant & Operations Coordinator/Project Manager to support senior leadership while helping keep day-to-day operations running smoothly. The ideal candidate is comfortable wearing multiple hats, working with confidential information, and jumping between executive support, project coordination, and operational needs. This person will be expected to work independently, anticipate needs, and bring structure to a fast-moving environment where priorities can shift quickly. Looking for someone with 7+ years' experience with Executive Support exposure. 

• Full-time Hybrid 3 Days in office and 2 from home contract with the possibility of permanent conversion.

• Temporary pay $50-60/hour DOE, Permanent Salary $110,000-$120,000.

Responsibilities:

Systems / SharePoint Support- MOST important starting off 

• Assist with ongoing SharePoint administration and organization

• Support users with access-related questions and basic troubleshooting

• Help organize and maintain company information and documentation

• Coordinate with external IT vendors/consultants as needed on systems-related projects

• Assist with implementation and adoption of new systems and technology 

Executive & Administrative Support

• Provide day-to-day administrative support to the CEO and senior leadership team as needed 

• Manage calendars, scheduling, meetings, and logistics

• Coordinate travel arrangements and related itineraries

• Assist with expense management and expense reporting

• Support meeting preparation, scheduling, and follow-up

• Help coordinate internal events, organizational meetings, and other leadership activities

• Handle confidential and sensitive information with a high degree of discretion

Operations & Project Support

• Assist with a variety of cross-functional projects and initiatives

• Help organize information, documentation, and processes as the company continues to grow

• Work closely with leadership and internal stakeholders to keep projects moving forward

• Identify opportunities to improve administrative and operational processes

• Provide hands-on support wherever needed within a small, collaborative organization

• Be the onsite point person in the office 

Required Qualifications:

• Previous experience as an administrative and executive assistant

• Experience supporting senior executives in a fast-paced environment

• Proficiency with SharePoint

• Contracts management experience strongly preferred 

• Strong organizational and project coordination skills

• Excellent attention to detail and follow-through

• Comfortable managing multiple priorities and shifting deadlines

• Strong written and verbal communication skills

• High level of discretion when handling confidential information

• Comfortable working independently and taking initiative

• Experience working with IT systems, vendors, or technology projects is a plus

• Startup or small-company experience preferred

• Proficiency with Microsoft Office / Microsoft 365

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.comand connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

#LI-AC6