Administrative Coordinator

Job Description

Job Description

***This is a Part-Time Position, up to 20 Hours per Week***

JOB SUMMARY:

Adams Outdoor Advertising (AOA), the 4th largest and largest private Outdoor Advertising firm in the U.S., is seeking an experienced Administrative Coordinator to assist General Manager in planning and directing all sales and operational activities for the market.

ESSENTIAL F UNCTIONS OF POSITION INCLUDE:
•     Keep the General Manager advised of time-sensitive and priority issues, ensuring appropriate follow-up.
•     Support ad hoc projects as they arise; coordinate with various departments to ensure project objectives are met.
•     Collaborate across departments, interfacing with internal and external actors, to support the completion of projects, offer assistance and work across several departments to optimize efficiencies.
•     Planning and execution of events and training.
•      Support sales assistants and schedulers as needed.
•   Maintains related departmental records and files.
•     Completes and submits requests for supplies and equipment.
•     Schedules, sets up and confirms various appointments and meetings, makes reservations, arranges and coordinates catering, equipment installation requests and necessary materials, and may take meeting notes.
•     Answer inbound calls and make outbound calls as needed.
•      Other duties as assigned.

PREFERRED QUALIFICATIONS:
•     Bachelor's degree in Sales and Marketing or Business or equivalent experience. Two to three years media/advertising /Marketing sales or relevant experience.
•     One to three years of management experience.
•     Ability to communicate effectively with the external clients and the internal client at all levels of personnel. •      Ability to motivate others and to work under pressure.
•     Must be able to travel as required.
•     Must be able to adapt to high pressure situations.
•     Must have excellent analytical and problem-solving skills.
•     Must be trustworthy and able to hold confidential information.

ADAMS OUTDOOR ADVERTISING:
•     AOA, founded in 1983 by Steve Adams, is the 4th largest, and largest privately-held, Outdoor Advertising operator in the            U.S..  AOA           operates            in                 the   following                 12      markets:           Ann      Arbor/Kalamazoo/Lansing (MI), Beaufort/Charleston/Florence (SC), Charlotte (NC), Eastern Pennsylvania (PA), Madison (WI), Norfolk (VA), Peoria and Champaign (IL).
•     Searchlight Capital Partners, a leading global private investment firm, in partnership with British Columbia Investment Management Corporation, one of the largest asset managers in Canada, invested in AOA in 2021.

The above s tatements are intended to describe the general nature and level of work being performed by the people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the job.

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