Executive Assistant - Psychology Clinic, Pittsburgh - Full Time

Job Title

Allegheny Health Network

Job Description

This job provides professional, administrative, and secretarial support to the leadership team; facilitates an effective overall working relationship with management throughout the System and with external contacts.

Essential Responsibilities

• Manages calendars, schedules meetings, performs various typing, initiates correspondence, maintains files, makes travel arrangements, and other routine administrative work and minor business details. 30%
• Completes special assignments and department initiatives to ensure a level of support needed to achieve successful outcomes. Performs assignment planning and develops a tracking system to provide feedback on status. 20%
• Initiates and responds to informational requests, including policies, procedures, regulations, report preparation, and correct source for answers. 20%
• Reads and prioritizes all incoming mail (including e-mails), assigns work, routes, responds, and initiates informational requests including inquiries on policies, procedures, and regulations. 10%
• Screens and directs telephone calls as appropriate. Takes appropriate actions and responds to internal and external customer inquiries. 10%
• May coordinate budgetary expenses, including but not limited to accounts payable/receivables, purchases, expense reports, travel requisitions, bank deposits, and other requests. 10%
• Performs other duties as assigned or required.

Qualifications

Minimum

• High school diploma or GED.
• 3 to 5 year's administrative support experience.
• Excellent technical skills including minute-taking, dictation, and computer software skills (MS Office Suite).
• Must utilize appropriate tact and discretion in dealing with highly confidential and/or sensitive material.

Preferred

• Associate's Degree.